Administrative Assistant 1, Chung Lab

MIT•Cambridge, MA

4d•Onsite

About The Position

The Administrative Assistant role in the Chung Lab at the Picower Institute for Learning and Memory is crucial for the overall administration, procurement, office inventory management, and logistics of a large NIH UM1 research center. This position involves scheduling various meetings, providing technical support to leadership and lab personnel, and acting as the main contact for non-research-related laboratory issues. The role includes being the sole purchaser for the lab, assisting with report compilation, and performing copy-editing and proofreading. Responsibilities also extend to managing vendor relationships, service contracts, the lab website, software/licenses, and the lab calendar, while ensuring meticulous record-keeping and undertaking other duties to support the center's efficient operation.

Requirements

High school diploma or equivalent.
A minimum of two years of administrative, office, or related experience.
Proficiency in office software and data management tools.
Exceptional organizational and multitasking skills.
Strong attention to detail and commitment to confidentiality.
Excellent written and verbal communication skills.
Ability to work both independently and collaboratively in a fast-paced environment.

Nice To Haves

Bachelor's degree.
Experience in a research or academic setting at center-scale.

Responsibilities

Overall administration, procurement, office inventory management, and logistics for a large NIH UM1 research center.
Scheduling routine sub-team, program, and center-wide meetings.
Providing technical support to leadership and lab personnel.
Serving as the primary point of contact for non-research-related laboratory issues.
Acting as the sole purchaser for the lab.
Assisting in compiling quarterly and annual reports.
Performing copy-editing and proofreading tasks as needed.
Managing vendor relationships, service contracts, the lab website, software/licenses, and the lab calendar.
Ensuring meticulous record keeping.
Undertaking other duties as required to support the efficient operation of the center.