Administrative Assistant - Discovery Compliance Bureau

City of New York•New York City, NY

About The Position

The Office of the District Attorney, Bronx County (BXDA) seeks an experienced and enthusiastic Administrative Assistant to support its Discovery Compliance Bureau (DCB). BXDA works to ensure public safety and equal justice for the Bronx County community, assisting crime victims while striving for fairness to defendants and pursuing justice with integrity. The Administrative Assistant provides direct support to the Chief and Deputy of Discovery Compliance and day-to-day administrative, clerical, data-tracking, and coordination support to the bureau. The role involves maintaining confidential information and working with DCB staff, other bureaus, courts, and law enforcement agencies.

Requirements

For the baccalaureate-degree pathway: a degree from an accredited college and two years of experience in community work or community-centered activities related to the described duties.
For the high-school pathway: high school graduation or equivalent and six years of experience in community work or community-centered activities related to the described duties.
Education and/or experience equivalent to either of the listed pathways may qualify; all candidates must have at least one year of experience as described in the first pathway.

Responsibilities

Provide direct support to the Chief and Deputy of Discovery Compliance.
Manage and organize the DCB email inboxes.
Provide day-to-day administrative support, including filing, assisting with documents, and performing clerical duties.
Maintain DCB's Giglio and Discovery databases and generate reports on request flow, follow-up progress, and response metrics.
Prepare and proofread documents, memos, reports, and presentations.
Prepare materials and agendas for meetings and trainings, and follow up on action items.
Track discovery and Giglio data.
Provide backup support for DCB supervision, current staff, and new hires.
Work collaboratively with DCB, other bureaus, the courts, and law enforcement agencies.
Assist supervision with project management, including maintaining spreadsheets and creating data reports.
Organize and file Giglio materials received from NYPD daily.
Coordinate with IT to ensure programs are efficient.
Coordinate meetings.
Draft communications to staff.
Create, organize, and maintain tracking systems.
Maintain professional standards in interactions and exercise sound judgment and discretion with confidential information.
Perform other duties as assigned.