Administrative Assistant - Discovery Compliance Bureau

City of New York • New York, NY

3d • $60,000 - $70,000

About The Position

The Office of the District Attorney, Bronx County (BXDA) seeks an experienced and enthusiastic Administrative Assistant for its Discovery Compliance Bureau (DCB). The BXDA works to ensure public safety and equal justice for the Bronx community, assists crime victims, and promotes fairness to defendants. This position provides administrative support to DCB leadership and staff, helps manage discovery and Giglio information and tracking systems, and coordinates with internal and external stakeholders.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities related to the duties described; or high school graduation or equivalent and six years of related experience; or equivalent education and/or experience.
• All candidates must have at least one year of experience in community work or community-centered activities related to the duties described.

Responsibilities

• Provide direct support to the Chief and Deputy of Discovery Compliance.
• Manage and organize the DCB email boxes.
• Provide day-to-day administrative support to the Discovery Compliance Bureau, including filing, assisting with documents, and performing clerical duties.
• Maintain DCB's Giglio and Discovery databases and generate reports on request flow, follow-up progress, and response metrics.
• Prepare and proofread documents, memos, reports, and presentations.
• Prepare materials and agendas for meetings and trainings, and follow up on action items.
• Track discovery and Giglio data.
• Provide backup support for DCB supervision, current staff, and new hires.
• Work collaboratively with DCB, other bureaus, the courts, and various law enforcement agencies.
• Assist supervision with project management, including maintaining spreadsheets and creating data reports.
• Organize and file Giglio materials received from NYPD daily.
• Coordinate with IT to ensure programs are efficient.
• Coordinate meetings.
• Draft communications to staff.
• Create, organize, and maintain tracking systems.
• Maintain professional standards in all interactions and exercise sound judgment and discretion with confidential information.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time