Administrative Assistant

Avis Budget Group • Fort Lauderdale, FL

1d

About The Position

The Administrative Assistant provides administrative assistance to the location and service to internal and external customers. The role provides confidential administrative and clerical support to the District Manager and HR Partner, supports location operations and customer recovery, and handles administrative, reporting, project, and human resources activities. Responsibilities include managing sensitive issues, supporting meetings and new-hire orientation, maintaining employee files, handling litigation correspondence, and keeping vendor accounts current through Oracle System Management. The position may perform other duties as assigned.

Requirements

• High school diploma or equivalent.
• At least three years of general office experience.
• Ability to communicate clearly, accurately, and effectively, both orally and in writing.
• Ability to interact professionally with all levels of management.
• Ability to multitask in a fast-paced environment.
• Self-motivated and able to work with little direct supervision.
• Intermediate PC skills, including Microsoft Office (Word, PowerPoint, and Excel).
• Demonstrated ability to learn new tasks and responsibilities.

Nice To Haves

• Payroll and other administrative or secretarial education or experience.
• Strong Microsoft Excel skills.

Responsibilities

• Complete a broad variety of administrative tasks for the District Manager and team.
• Assist with operational support for customer recovery.
• Serve as a gatekeeper and gateway, creating win-win situations for employees.
• Research, prioritize, and follow up on incoming issues and concerns, including sensitive or confidential matters.
• Assist in managing special projects.
• Produce information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Prioritize conflicting needs, handle matters promptly and proactively, and follow projects through to successful completion, often under tight deadlines.
• Assist the HR Partner with coordinating New Hire Orientation and generating employee files.
• Provide a variety of reports to location managers.
• Receive, log, research, and distribute litigation-related correspondence and summonses to the appropriate manager or HR Partner.
• Ensure vendor accounts are paid and kept up to date through Oracle System Management.
• Manage employee files throughout the employment lifecycle.
• Participate in Human Resources-related compliance projects.
• Assist management in scheduling and running organizational meetings.
• Provide confidential administrative and clerical support to the location's District Manager and HR Partner.
• Perform other duties as assigned.

Benefits

• Medical, dental, vision, life, and disability insurance.
• Voluntary benefits, including group auto and home insurance, pet insurance, legal assistance, identity theft protection, flexible spending account, accident insurance, critical illness insurance, and additional life insurance coverage.
• Up to $270 as a tax-free benefit for public transportation or parking expenses.
• 401(k) retirement plan with company-matched contributions.
• Full training to learn the business and enhance professional skills.
• Employee discounts, including discounted prices on Avis/Budget car purchases.
• Employee Assistance Program services, including counseling, financial and legal consultation, and referrals for care services.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED