Administrative Assistant OHSU Parking

SP Plus•Portland, OR

15d•Onsite

About The Position

SP+, a Metropolis company, is seeking an independent, self-starting, detail-oriented Administrative Assistant for its OHSU operations in Portland, Oregon. The schedule is Monday through Friday, 7:00 AM to 3:30 PM, and the pay rate is $22.00 per hour. The role provides administrative support to the department and responds to customer inquiries about the company’s parking facilities and refund requests. A free TriMet annual pass is available. Duties may include answering telephone calls; preparing business correspondence and documents; maintaining organizational charts and files; creating PowerPoint presentations; managing incoming and outgoing mail and deliveries; ordering office supplies; coordinating conference rooms and meetings; and assisting with office equipment and other office management tasks. Additional administrative work may include making travel arrangements, processing expense reports for direct managers, and submitting invoice payment requests to Accounts Payable. The duties listed are illustrative and may include other similar or related assignments. Eligible employees may participate in the company’s benefits plans. SP+ is an equal opportunity employer and states that it does not tolerate harassment or retaliation based on protected characteristics or the exercise of equal employment opportunity rights.

Requirements

Professional verbal and written communication skills.
Excellent grammar and spelling skills.
Diligence and conscientiousness; ability to work with minimal supervision.
Excellent time management and organizational skills, including multitasking, prioritization, and meeting deadlines.
Excellent typing skills with speed and accuracy.
Proficiency using Microsoft Office Suite, including Word, Excel, and PowerPoint, and Google Mail, Calendars, and Docs.
Ability to interact professionally and courteously with clients, customers, office personnel, and contractors.
Knowledge of modern office practices and procedures.
Professional appearance and presentation.
Must be a team player.

Nice To Haves

Typing speed of preferably at least 40 words per minute.

Responsibilities

Answer incoming telephone calls.
Compose, edit, and type business correspondence and basic business documents.
Maintain departmental organizational charts.
Develop PowerPoint presentations for client meetings.
Distribute and sort incoming mail and faxes for office staff.
Send departmental mail using UPS, FedEx, US Mail, and courier services, and accept deliveries.
Maintain and order office supplies.
Coordinate conference room reservations and group meetings.
Assist with office management duties, including operating office equipment and arranging its maintenance.
Maintain correspondence files and electronic or hard-copy records, either on-site or in storage.
Make travel arrangements as assigned.
Process and submit expense reports on behalf of direct managers.
Submit invoice payment requests to the Accounts Payable Department.
Respond to customer inquiries, including questions about parking facilities and refund requests.
Complete other administrative duties as assigned.