Administrative Assistant

Seabury Resources for Aging•Washington, DC

13h•$23 - $24

About The Position

The Administrative Assistant provides administrative and operational support to the Program Director to ensure efficient daily office operations. The position maintains accurate records, coordinates communications with contractors and staff, and assists with scheduling, reporting, and program-related activities. It requires professionalism, attention to detail, and a commitment to responsive service. The department promotes wellness through disease prevention and health promotion, including identifying health risks and teaching lifestyle changes to reduce those risks. Seabury Resources for Aging is a private, not-for-profit corporation registered in the District of Columbia. It provides services and housing options intended to help older adults in the greater Washington, DC area live with independence and dignity.

Requirements

1–2 years of relevant administrative experience, including internships or volunteer work.
Proficiency in Google Workspace and Microsoft Office.
Current CPR/AED certification.
Strong customer service skills.
Excellent written and verbal communication skills.
Strong attention to detail.
Sound critical thinking and judgment.
Ability to make informed decisions.
Ability to work independently with minimal supervision.
Ability to remain effective in a fast-paced, high-pressure environment.

Responsibilities

Oversee front desk operations and support the Front Desk Receptionist.
Ensure member intake, physician, and waiver forms are complete and current.
Maintain organized, confidential records for more than 500 members.
Prepare correspondence, reports, forms, and presentation materials; update the daily agenda.
Order office supplies and equipment for program activities.
Coordinate routine technology and equipment support with the IT Technician.
Enter member information in CSTAR and track participation and demographics.
Compile survey data and assist with survey administration.
Assist the Program Director with contractor communication and special projects.
Perform other duties as assigned.