Administrative Assistant

Bespoke Technologies • Annapolis Junction, MD

3d

About The Position

The Administrative Assistant provides general administrative support to the SPO, including phone and desk coverage, calendar coordination, preparation of daily read-ahead binders, and travel support. The role prepares, formats, and finalizes official correspondence such as letters, memoranda, interoffice communications, staff summary sheets, and sensitive or classified reports as required.

The position assists with time and attendance reporting through an automated system, helps resolve system issues, and responds to routine information requests about reports, suspense dates, forms, action status, and related matters. It interacts with internal DCSA directorates and, when required, outside agencies.

The Administrative Assistant maintains and populates databases and spreadsheets, tracks suspense actions and workload, and supports facility assignments and other SPO activities. The role also monitors task-management spreadsheets and CATMS or other tracking methods, identifies active and approaching or overdue actions, sends reminders to management, and advises on workload and assignments. The position requires an active TS/SCI clearance.

Requirements

• Bachelor's degree in an area related to the position.
• Active TS/SCI clearance.
• 1–3 years of experience in a directly related position.
• Proficiency with Microsoft Office Suite and PowerPoint.
• Ability to create a variety of documents, including reports, spreadsheets, plans of action and milestones, and presentations.

Responsibilities

• Provide phone and desk coverage, calendar coordination, daily read-ahead binders, and travel support for the SPO.
• Prepare, format, and finalize official correspondence, including letters, memoranda, interoffice communications, staff summary sheets, and sensitive or classified reports.
• Assist with preparation of office time and attendance reports using an automated system and resolve problems with that system.
• Respond to routine and non-technical requests for information, including reports, suspense dates, forms, and action status.
• Interact with internal DCSA directorates and outside agencies as required.
• Create and maintain documents such as reports, spreadsheets, plans of action and milestones, and presentations, including information from the SPO internal database.
• Maintain and populate databases and spreadsheets in support of the SPO, track suspense actions and workload, and manage facility assignments and other activities as needed.
• Monitor SPO task-management spreadsheets and CATMS or other tracking methods for internal and external suspense actions.
• Assist Action Officers in identifying active, near-overdue, and overdue actions; advise and remind management about lead times and upcoming issues.
• Provide advice on effective workload and assignment management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level