Administrative Assistant

Cushing Terrell•Seattle, WA

19d•$50,000 - $65,000•Onsite

About The Position

Cushing Terrell is seeking an Administrative Assistant for its Seattle office. The role performs routine clerical and administrative duties that support smooth office operations and serves as a welcoming first point of contact for clients, visitors, and team members. The Administrative Assistant greets and assists guests, supports staff with daily office needs, and helps coordinate office operations and events. The person in this role works closely with the Office Manager and collaborates with colleagues across the office. Cushing Terrell is a multidisciplinary design firm with 17 offices and more than 500 team members. The company describes its work as creating sustainable systems and spaces and emphasizes a cohesive team culture, diversity, equity, inclusion, and belonging. The position requires current authorization to work in the United States on a full-time basis; the company will not sponsor work visas. The expected salary range is $50,000 to $65,000 annually. Actual pay depends on factors including experience, licensure status, location, and proficiency. The position is also eligible for an annual performance bonus. The role is primarily office-based and involves sitting for most of the time, with limited physical requirements that may include bending, stretching, twisting, and reaching.

Requirements

Associate’s degree or a degree in a related business field.
Proficiency in Microsoft Office Suite, Outlook, and Adobe Acrobat.
Ability to collaborate and communicate effectively with team members, clients, and visitors.
Excellent written communication skills.
Currently authorized to work in the United States on a full-time basis; visa sponsorship is not available.

Nice To Haves

At least 3 years of experience in similar positions.

Responsibilities

Greet clients, visitors, and guests; determine the purpose of each visit and direct them to the appropriate location.
Answer, screen, and direct phone calls to staff and take messages.
Welcome guests and team members in person, by phone, and through written correspondence.
Process and distribute mail, documents, packages, and deliveries to the correct team member.
Perform office support tasks as requested.
Perform basic filing and office recordkeeping.
Help team members with expense reports.
Coordinate with the Office Manager on building maintenance and the planning and coordination of office events, activities, and outings.
Identify, order, and procure office supplies and equipment as needed.
Support senior team members and collaborate with colleagues across the office.
Perform other duties as assigned.