Administrative Assistant - Surgical Urology & Orthopedics

UT MD Anderson Cancer Center•Houston, TX

2d•Hybrid

About The Position

The Administrative Assistant at MD Anderson Cancer Center provides complex administrative and secretarial support to promote department efficiency and productivity. The role supports the Case Management team and contributes to operational effectiveness and patient care. The Surgical Urology/Orthopedic unit is a 32-bed unit serving adult patients in a fast-paced setting with rapid turnover for surgical procedures. The unit cares for patients undergoing procedures including prostatectomy, cystectomy, penectomy, nephrectomy, and orthopedic surgeries, as well as patients requiring postoperative hemipelvectomy care, flap monitoring, and testicular cancer surgery care. The team uses an interdisciplinary collaborative approach and tools to support team members and improve patient outcomes and healthcare quality. The position is on-site Monday through Friday, 7:00 a.m. to 3:30 p.m. After orientation, there may be an opportunity to work remotely one workday every other week. The hourly salary range is $19.71 minimum, $24.52 midpoint, and $29.33 maximum. MD Anderson Cancer Center describes its mission as eliminating cancer in Texas, the nation, and the world through exceptional programs integrating patient care, research, and prevention. The institution offers employee benefits and programs including paid medical benefits for employees working 30 or more hours per week, dental, vision, life, accidental death and dismemberment, and disability coverage; paid leave; tuition assistance; retirement plans; fertility benefits; longevity pay; and wellness, recognition, fitness, employee health, and employee resource programs. The position may involve responsibility for maintaining the security and integrity of critical infrastructure and may require routine reviews and screening. Meeting the requirements necessary to maintain such security and integrity is a condition of hire and continued employment.

Requirements

High school diploma or equivalent.
Four years of administrative/secretarial experience; candidates with a preferred bachelor’s degree are not required to have experience under the stated minimum qualification.
Must pass a pre-employment skills test as required and administered by Human Resources.
Must be available to work on-site Monday through Friday, 7:00 a.m. to 3:30 p.m.; after orientation, there may be an opportunity to work remotely one workday every other week.

Nice To Haves

Bachelor’s degree preferred.
For candidates with a bachelor’s degree, at least one year of administrative/secretarial experience is preferred.

Responsibilities

Perform routine administrative and secretarial duties.
Type abstracts and manuscripts according to specific grant formats.
Maintain the physician’s or supervisor’s calendar.
Take, prepare, and distribute meeting minutes.
Make travel arrangements and prepare expense reports.
Maintain complex confidential patient and/or general office files.
Arrange conferences, including booking rooms, catering, and equipment.
Compile reports and compose formal and informal correspondence.
Create and format presentations.
Coordinate departmental human resources activities, including processing confidential paperwork and maintaining records.
Monitor and balance company center budget activity, including account review, cost projections, and status reports.
Ensure timely submission of required reports and documents for manuscripts and grants.
May coordinate faculty recruitment, training, or schedules for graduate students and visiting fellows.
Supervise work distribution and processing for the clerical area.
Perform other duties as assigned.

Benefits

Paid employee medical benefits with zero premium starting on the first day for employees working 30 or more hours per week.
Group dental, vision, life, accidental death and dismemberment, and disability coverage.
Paid Time Off (PTO) and Extended Illness Bank (EIB) paid leave accruals.
Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs.
Tuition Assistance Program after six months of service.
Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans.
Employer-paid life, accidental death and dismemberment, and illness-related reduced salary pay program.
Health Savings Account and Dependent Care Reimbursement flexible spending accounts.
Fertility benefits.
State of Texas longevity pay.
Wellness, recognition, fitness, employee health programs, and employee resource groups.
Educational opportunities and individual and team recognition.