Administrative Assistant

VA Ear Nose Throat Associates • Richmond, VA

3d

About The Position

The Administrative Assistant reports to the Controller and is responsible for credentialing physicians, audiologists, nurse practitioners, physical therapists, and NAPA employees for the Surgery Center. The position also assists the Controller with various assigned projects and administrative and accounting tasks.

Requirements

• High school diploma or a four-year degree.
• Experience in a medical office setting, preferably at least two years.
• Excellent communication and customer service skills.
• Proficiency with Excel, Word, and QuickBooks.
• Ability to organize and prioritize tasks effectively.
• Ability to read, understand, and follow oral and written instructions.

Nice To Haves

• At least two years of experience in a medical office setting is preferred.

Responsibilities

• Monitor expiration dates for licenses, DEA registrations, BLS/ACLS/PALS certifications, malpractice insurance, and related credentials for Virginia ENT practitioners and NAPA employees working at the Virginia ENT Surgery Center.
• Maintain and update CAQH records for Virginia ENT practitioners quarterly.
• Maintain records in Modio for Virginia ENT practitioners and NAPA employees working at Virginia ENT Surgery Centers.
• Complete facility and insurance reappointment applications for practitioners on time.
• Run case logs in Allscripts for reappointment applications.
• Record and maintain continuing medical education credits for ENT physicians and notify them in advance of license renewal about credits still needed.
• Maintain accurate, up-to-date records of physician hospital privileges.
• Assist the Controller with daily deposit recording by completing a deposit once a week.
• Assist the Controller with bank reconciliations by reconciling ENT and ASC operating accounts weekly and the ENT Sweep and Refund accounts monthly.
• Assist the Controller with refund checks for ENT and ASC as needed, printing them through QuickBooks and HST.
• Complete the Daily Receipts Registration analysis daily.
• Assist the Controller and Director of Revenue Cycle Management with projects as needed.
• Perform all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED