Administrative Assistant (Cleveland, OH - Orange Village)

Philips•Orange, OH

7d•$37 - $58•Onsite

About The Position

As the Administrative Assistant, you are responsible for supporting one or more Marketing Executives by managing moderately complex administrative, organizational, and operational tasks, while exercising autonomy within established procedures. You will be responsible for ensuring seamless communication, handling sensitive information with discretion, assists in preparing complex documents and presentations and in coordinating executive calendars, travel arrangements, and high-priority meetings, while also organizing high profile events. As expected, you will process expense reports, provide budget management assistance along with financial insights, communicates important updates to and from the Executive(s) within and outside the department and organization as needed.

Requirements

2+ years of experience in Administrative Support, Clerical Support or equivalent.
Providing strong administrative support, managing stakeholder relationships, and creating clear, effective documents and presentations using Microsoft Office.
Experienced in planning events, coordinating logistics, and handling budgets and reservations with attention to detail.
Strengths in reporting, communication, process improvement, and document auditing to support efficient executive operations.
Ability to prioritize multiple projects and job responsibilities with competing deadlines (organizational/time management skills).
Excellent computer-related skills (Microsoft Office, etc…) with willingness to learn new tools.
US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Responsibilities

Provide administrative and operational support to one or more executives while following corporate policies.
Manage correspondence, confidential information, records, calendars, complex scheduling, high-priority meetings, and key deadlines.
Prepare executive communications, agendas, minutes, action items, documents, and high-impact presentations aligned with strategic priorities.
Communicate important updates through appropriate channels and support crisis communications to keep stakeholders informed.
Coordinate executive travel, itineraries, events, workshops, and conferences, including materials, technical setup, logistics, and senior stakeholder coordination.
Process expenses, support budget oversight, and provide spending insights; where applicable, support the Works Council in line with relevant laws and company policies.