Administrative Assistant, Senior

COLSA Corporation•Oklahoma City, OK

6d•Onsite

About The Position

COLSA is seeking a Senior Administrative Specialist to support the Air Force on its Mobility contract at Tinker AFB, Oklahoma. The role supports directorate and division operations, including executive scheduling, program coordination, documentation, records management, travel, time and attendance processes, and administrative support for management and technical activities. The position handles technical and non-technical materials, including classified and unclassified products, in the requested media and formats.

Responsibilities

Assist with planning and organizing day-to-day directorate business, including executive calendars and meeting schedules.
Coordinate with functional managers, outside agencies, contractor personnel, and program office customers on technical materials, management presentations, meeting agendas and minutes, briefings, and related information.
Gather program information and assist with pre-acquisition and acquisition strategy planning and implementation.
Assist in developing executive documentation, milestone plans, schedules, briefings, staff coordination materials, decision documents, and documentation reviews.
Develop, maintain, and modify directorate, division, and program schedules and calendars.
Plan, edit, develop, publish, and store program documentation, plans, directives, reports, briefings, and presentations in requested formats and media.
Organize and facilitate program briefings by gathering information and reviewing reports, charts, and other materials.
Plan and coordinate meetings, including VTCs, room setup, seating, name placards, and securing conference rooms afterward.
Create visual aids such as slides, briefing charts, and graphics; file and retrieve graphics; prepare hard-copy briefings and reports; and provide assistance during briefings when requested.
Assist in maintaining USG operating instructions and developing and maintaining self-inspection checklists.
Maintain official file plans using AFRIMS or other appropriate information management systems; assist with master files and program data file plans.
Search active and inactive, physical and electronic records, including final and draft materials, using knowledge of AFRIMS and the ERM structure.
Assist with CONUS and OCONUS travel arrangements and travel voucher processing.
Verify data inputs for ATAAPS, DCPS, CSR, in/out-processing, DTS, and FARM.
Assist with the suspense tracking system through Work Flow.
Assist with program documentation, including aircraft availability plans, program management plans, modification management plans, and other plans, strategies, schedules, or agreements.
Collect, prepare, and display materials for staff meetings.
Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities.
Provide administrative assistance to the Management Operations Division and its personnel.
Assist with managing and tracking civilian and military decoration programs within the directorate or division.
Assist with tracking training budget information for the training GPC holder.