Administrative Assistant - Behavioral Health Services
About The Position
Greenwich House is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide administrative support to the Behavioral Health Services department. This position plays a critical role in ensuring the efficient operation of the Behavioral Health Services department through calendar management, meeting coordination, project tracking, document management, and communication support. The Administrative Assistant serves as a key liaison between the Vice President, program leadership, staff, and external stakeholders. The ideal candidate is an excellent communicator with strong organizational skills, the ability to manage multiple priorities, and a commitment to supporting a mission-driven behavioral health organization. This role requires discretion, professionalism, and the ability to handle confidential information with sensitivity. This is an exciting opportunity for someone who is passionate about people and wants to be part of a mission-driven organization making a lasting impact in New York City.
Requirements
- Associate's degree required; Bachelor's degree preferred.
- Minimum of two-three years of administrative support experience preferred.
- Experience in healthcare, behavioral health, human services, or nonprofit settings preferred.
- Experience preparing meeting agendas, taking minutes, and managing executive calendars.
- Exceptional organizational and time-management skills.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Demonstrated ability to maintain confidentiality and exercise professional judgment.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Strong project coordination and follow-up skills.
- Ability to work independently while collaborating effectively with diverse teams.
- Ability to establish and maintain positive professional relationships with staff, leadership, and external stakeholders.
- Commitment to Greenwich House's mission and values.
Responsibilities
- Provide comprehensive administrative support to the Behavioral Health Services department.
- Manage and maintain complex calendars, including scheduling meetings, appointments, etc.
- Coordinate internal and external meetings, including preparing agendas, arranging logistics, and distributing meeting materials.
- Attend meetings and accurately record, transcribe, and distribute meeting minutes and action items.
- Maintain organized records of departmental notes, reports, meeting materials, and correspondence.
- Assist with tracking project timelines and maintaining status updates
- Assist in preparing presentations, reports, spreadsheets, and other business documents.
- Coordinate communication between Behavioral Health leadership, program staff, external partners, and stakeholders.
- Monitor and respond to departmental inquiries and route communications appropriately.
- Maintain confidential employee, client, and organizational information in accordance with agency policies and regulatory requirements.
- Assist with administrative departmental compliance, accreditation, and audit preparation.
- Maintain and organize policies, procedures, and departmental documents
- Track departmental supplies and coordinate purchasing and vendor requests as needed.
- Assist in coordination of onboarding and administrative processes for Behavioral Health staff.
- Generate reports and maintain data tracking systems as assigned.
- Assist with processing invoices, reimbursement requests, and expense documentation.
- Perform other administrative and project-related duties as assigned.
Benefits
- medical/dental/vision insurance
- 403(b) plan
- generous paid time off
- other benefits in accordance with applicable plan documents
- exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
