Administrative Assistant - HR & Labor Relations

Southern Company • Atlanta, GA

3d

About The Position

The Administrative Assistant provides administrative and operational support to the Human Resources and Labor Relations teams. The role supports day-to-day department operations, coordinates meetings and events, processes employee-related transactions, and assists with HR and Labor Relations initiatives. The ideal candidate is a self-starter who works independently in a fast-paced environment, handles confidential information with discretion, and proactively identifies solutions with minimal direction.

Responsibilities include supporting HR and Labor Relations leadership and team members; managing calendars, meetings, travel, and meeting materials; coordinating events, offsites, training, and employee engagement activities; processing administrative transactions; assisting with onboarding and HR processes; and organizing records and materials for Labor Relations matters. The assistant also supports special projects, tracks deadlines across multiple teams, and identifies opportunities to improve processes through technology, automation, and efficient work practices.

Requirements

• At least 3 years of administrative support experience.
• Experience managing calendars, meetings, travel arrangements, and departmental events.
• Experience reviewing and processing timesheets and expense reports, and tracking a department budget.
• Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, Microsoft Forms, and Co-Pilot.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience handling confidential and sensitive information with professionalism and discretion.
• Proven ability to learn quickly, work independently, and build relationships across an organization.
• Proactive and resourceful, with a strong sense of ownership.
• Organized and detail-oriented, with strong follow-through.
• Collaborative, approachable, and professional.
• Able to work with limited direction and figure things out independently.
• Able to balance accuracy with urgency in a high-volume environment.
• Uses sound judgment and knows when to seek assistance or escalate issues.

Nice To Haves

• Experience in Human Resources, Labor Relations, or a related business function.
• Oracle proficiency.

Responsibilities

• Provide administrative support to Human Resources and Labor Relations leadership and team members.
• Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials.
• Coordinate department events, offsites, training sessions, and employee engagement activities.
• Review and process timesheets, expense reports, and other administrative transactions.
• Complete I-9 employment verification and support onboarding activities for new hires.
• Assist with HR and Labor Relations processes, including job announcements, promotions, compensation entries, and employment status updates.
• Support Labor Relations negotiations, grievance and arbitration proceedings by managing union correspondence, tracking data, and organizing related documents.
• Maintain accurate records and ensure timely completion of assigned tasks and transactions.
• Support special projects and identify opportunities to improve processes through technology, automation, and efficient work practices.
• Build partnerships across the organization to navigate processes and obtain information needed to support the business.
• Track deadline-driven responsibilities while supporting multiple managers and teams.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed