Administrative Assistant - HR & Labor Relations

Southern Company • Atlanta, GA

4d

About The Position

The Administrative Assistant provides administrative and operational support to the Human Resources and Labor Relations teams. The role supports day-to-day department operations, coordinates meetings and events, processes employee-related transactions, and assists with HR and Labor Relations initiatives. The successful candidate is a self-starter who can work independently in a fast-paced environment, handle confidential information discreetly, and proactively identify solutions with minimal direction.

The position supports leadership and team members by managing calendars, meetings, travel, departmental events, timesheets, expenses, records, and HR transactions. It also assists with onboarding and employment verification, and supports Labor Relations negotiations, grievance and arbitration proceedings through correspondence, data tracking, and document organization. The role may support special projects and process improvements using technology, automation, and efficient work practices.

Georgia Power is the largest electric subsidiary of Southern Company, serving 2.6 million customers across most of Georgia. Southern Company describes its mission as providing clean, safe, reliable, and affordable energy, and states a goal of net-zero greenhouse gas emissions by 2050. The company offers competitive base salary, annual incentive awards for eligible employees, and health, welfare, and retirement benefits. Additional compensation may be available under applicable incentive plans.

Requirements

• At least 3 years of administrative support experience, preferably in Human Resources, Labor Relations, or a related business function.
• Experience managing calendars, meetings, travel arrangements, and departmental events.
• Experience reviewing and processing timesheets and expense reports, and tracking a department budget.
• Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, Microsoft Forms, and Co-Pilot.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience handling confidential and sensitive information professionally and discreetly.
• Ability to learn quickly, work independently, and build relationships across an organization.
• Proactive and resourceful, with a strong sense of ownership.
• Organized and detail-oriented, with strong follow-through.
• Collaborative, approachable, and professional.
• Comfortable working with limited direction and figuring things out independently.
• Able to balance accuracy with urgency in a high-volume environment.
• Uses sound judgment and knows when to seek assistance or escalate issues.

Nice To Haves

• Oracle proficiency.
• Administrative support experience in Human Resources, Labor Relations, or a related business function.

Responsibilities

• Provide administrative support to Human Resources and Labor Relations leadership and team members.
• Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials.
• Coordinate department events, offsites, training sessions, and employee engagement activities.
• Review and process timesheets, expense reports, and other administrative transactions.
• Complete I-9 employment verification and support onboarding activities for new hires.
• Assist with HR and Labor Relations processes, including job announcements, promotions, compensation entries, and employment status updates.
• Support Labor Relations negotiations, grievance and arbitration proceedings by managing union correspondence, tracking data, and organizing related documents.
• Maintain accurate records and ensure timely completion of assigned tasks and transactions.
• Support special projects and identify opportunities to improve processes through technology, automation, and efficient work practices.
• Build partnerships across the organization to navigate processes and obtain information needed to support the business.
• Track deadline-driven responsibilities while supporting multiple managers and teams.

Benefits

• Competitive base salary.
• Annual incentive awards for eligible employees.
• Health, welfare, and retirement benefits designed to support physical, financial, and emotional/social well-being.
• May be eligible for additional compensation, such as an incentive program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed