Administrative Assistant, Insurance Solutions
About The Position
Blue Owl is seeking a highly organized, proactive, and professional Administrative Assistant to support its Insurance Solutions team. The role supports the team’s efficient operation through administrative assistance, complex schedule coordination, travel and expense management, and service as a point of contact for internal and external stakeholders. The successful candidate will act as a trusted business partner, exercising sound judgment, attention to detail, and the ability to manage priorities in a fast-moving institutional environment. This New York-based position is in office Monday through Thursday and is classified as non-exempt, with eligibility for overtime pay under applicable law.
Requirements
- Advanced proficiency in Microsoft Outlook and Microsoft Office.
- Proven experience coordinating extensive international travel.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage competing priorities with professionalism and discretion.
- Proactive and dependable, with the ability to work independently.
- Collaborative mindset with a strong sense of ownership and accountability.
- Ability to leverage AI as a tool to drive efficiency.
Nice To Haves
- Prior administrative experience within financial services.
- Familiarity with CRM systems and event management platforms.
Responsibilities
- Coordinate complex scheduling and partner with executives, clients, prospects, and internal administrative teams to ensure efficiency and accuracy.
- Prepare and organize materials for external client and prospect engagements.
- Arrange domestic and international travel and support related expense reporting processes.
- Maintain and update contact records in CRM systems and generate reports as needed.
- Collaborate with the broader administrative team to support firmwide initiatives and evolving business needs.
- Support special projects and ad hoc requests as required.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- Healthcare and Dependent Care Flexible Spending Account
- Short-term disability insurance
- Long-term disability insurance
- Family planning support
- Paid time off
- Leave of absences
- Eligibility for a discretionary bonus based on factors such as individual and team performance
- Overtime pay in accordance with applicable federal, state, and local laws
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
