Administrative Assistant, Insurance Solutions

Blue Owl Capital Holdings•New York City, NY

1d•Onsite

About The Position

Blue Owl is seeking a highly organized, proactive, and professional Administrative Assistant to support its Insurance Solutions team. The position helps ensure efficient team operations through administrative support, complex schedule coordination, travel and expense management, and service as a key contact for internal and external stakeholders. The successful candidate will act as a trusted business partner, applying sound judgment and attention to detail while managing priorities in a fast-moving institutional environment. This New York-based position is in office Monday to Thursday. The role is classified as non-exempt and eligible for overtime pay under applicable laws. The base annual salary range is $85,000 to $105,000, with a possible discretionary bonus based on factors including individual and team performance. Benefits are subject to the terms and conditions of the company’s plans and policies.

Requirements

Advanced proficiency in Microsoft Outlook and Microsoft Office.
Proven experience coordinating extensive international travel.
Strong organizational skills and exceptional attention to detail.
Ability to manage competing priorities with professionalism and discretion.
Proactive and dependable, with the ability to work independently.
Collaborative mindset with a strong sense of ownership and accountability.
Ability to leverage AI as a tool to drive efficiency.

Nice To Haves

Prior administrative experience within financial services.
Familiarity with CRM systems and event management platforms.

Responsibilities

Coordinate complex schedules, working closely with executives, clients, prospects, and internal administrative teams to ensure efficiency and accuracy.
Prepare and organize materials for external client and prospect engagements.
Arrange domestic and international travel and support related expense reporting processes.
Maintain and update contact records in CRM systems and generate reports as needed.
Collaborate with the broader administrative team to support firmwide initiatives and evolving business needs.
Provide support on special projects and ad hoc requests as required.