Administrative Assistant

Lifepoint Health • Sierra Vista, AZ

3d • Onsite

About The Position

Your experience matters Canyon Vista Medical Center is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As an Administrative Assistant joining our team, you’re embracing a vital mission dedicated to making communities healthier ® . Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve.

Requirements

• High School Graduate or equivalent is required.
• Critical thinking skills, decisive judgment and the ability to work with minimal supervision.
• Must be able to work in a stressful environment and take appropriate action.
• A minimum of three years’ previous clerical experience.

Responsibilities

• Serves as the Administrative Assistant to the Vice President/Chief Nursing Officer and Vice President/Chief Financial Officer.
• Provides administrative support to Nursing Supervisors and Clinical Coordinators.
• Maintains primary responsibility for all clerical functions within Nursing Administration.
• Provides comprehensive typing and document preparation services, including meeting minutes, policies and procedures, check requests, position postings, and leave requests.
• Maintains primary responsibility for all Nursing Administration recordkeeping functions, including payroll processing and timekeeping system administration.
• Serves as a resource for Nursing Services personnel by assisting with check request submissions and verifying expense reports for approval.
• Sorts and distributes all hospital mail.
• Operates the postage machine and maintains related supplies and service requests.
• Acts as a liaison among Nursing Administration, other departments, employees, medical staff, and external agencies by managing calendars, coordinating meetings and appointments, arranging travel, distributing email communications, and providing software support.
• Coordinates, facilitates, and records minutes for departmental meetings, including notifying physicians, compiling agenda materials, distributing meeting documentation, and preparing PowerPoint presentations.
• Provides administrative support to the President/Chief Executive Officer and Vice President/Chief Operating Officer in the absence of their Administrative Assistant or as needed.
• Assists the Chief Nursing Officer and Chief Financial Officer with daily administrative duties, including screening calls, preparing correspondence, maintaining calendars, and coordinating travel arrangements.
• Performs routine administrative duties, including ordering office supplies and maintaining department software applications.

Benefits

• Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Ongoing learning and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED