Administrative Assistant

Project Renewal • Brooklyn, NY

5d

About The Position

The Administrative Assistant supports the Empire Men’s Shelter, a 110-bed, 24/7 general population emergency shelter for homeless men. The shelter provides case management, individual and group counseling, recreational activities, housing placement assistance, on-site medical and psychiatric services, and referrals to additional resources.

Under the direction of the Program Director, and with some latitude for independent action, the Administrative Assistant performs a range of administrative duties that support the program’s goals and objectives. The role provides administrative and secretarial support to the Program Director and supervisory staff across the maintenance, social services, and operations departments. Evening and weekend availability is required.

Requirements

• High school diploma or GED equivalent.
• Two years of clerical work experience, including at least one year working with homeless individuals.
• Ability to foster team spirit and help staff address challenges in providing services to clients.
• Excellent oral, writing, and listening skills.
• Ability to work effectively in a highly pressurized, deadline-driven environment while meeting short- and long-term program mandates.
• Ability to interact with staff at all levels and maintain the confidentiality of staff information.
• Proficiency in Microsoft Office Suite.
• Available to work evenings and weekends.

Responsibilities

• Provides administrative and secretarial support to the Program Director and supervisory staff in the maintenance, social services, and operations departments.
• Processes petty cash reimbursements.
• Manages the Dayforce system for shelter staff and interns.
• Processes paperwork for personnel actions, including new hires, separated staff, recruitment flyers, and related matters.
• Maintains accurate records of building inspections, incidents, and hospitalizations.
• Organizes and maintains the office filing system.
• Performs other duties as assigned by the Program Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED