Part-Time Summer Administrative Assistant
Bayshore•Ottawa, ON
•Onsite
About The Position
Bayshore HealthCare is seeking an organized and adaptable Administrative Assistant to provide essential support to our team. Reporting to the immediate Supervisor, you will handle a wide range of administrative tasks, coordinate internal and external communications, and ensure smooth day‑to‑day office operations. If you are detail‑oriented, proactive, and enjoy supporting others, this role is an excellent opportunity to contribute to a dynamic and collaborative environment.
Requirements
- Secondary School Diploma
- A minimum of two years previous experience as an Administrative Assistant.
- Proficiency in Windows applications, database management, e-mail and the internet
- Administrative or executive level writing skills
- excellent communication skills using both written and spoken English
- Demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member
- Strong commitment to continual learning
Nice To Haves
- Completion of an Administrative Assistant training program is preferred.
- French considered an asset
Responsibilities
- Draft, edit, and prepare correspondence, letters, and documents
- Create and compile reports and various materials as requested
- Transcribe and distribute meeting minutes
- Screen, handle, and redirect incoming phone calls professionally
- Manage incoming and outgoing mail and courier services
- Maintain mailing lists and databases
- Schedule and coordinate appointments and meetings
- Provide support to external business associates and clients while maintaining confidentiality.
- Maintain confidential business files and ensure secure handling of sensitive information.
- Provide coverage for other Administrative roles as needed
- Participate in internal and external training or continuing education activities
- Support quality improvement initiatives in alignment with Bayshore’s Quality Management System
- Adhere to all Bayshore policies, procedures, and proactive Health & Safety practices
- Perform additional tasks as assigned.
Benefits
- fair, equitable, and transparent compensation practices
- high-quality and safe environment
- Equity, Diversity, and Inclusion standards
- inclusive and accessible workplace
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
