Administrative Assistant

Yakima Valley Farm Workers Clinic • Yakima, WA

4h • $19 - $23 • Onsite

About The Position

Yakima Valley Farm Workers Clinic is hiring an Administrative Assistant at Yakima Medical Dental Clinic in Yakima, Washington. The role provides confidential administrative support to the direct supervisor and administrative staff, supports daily clinic operations, and maintains contact with staff, clinicians, patients, agencies, and community members. The position may require travel using reliable transportation for meetings, visits to other work sites, and assigned bank deposits. Compensation is $18.75–$22.97 DOE.

Requirements

• High school diploma or GED.
• One year of office experience.
• Ability to type quickly and accurately.
• Computer knowledge of Word and Excel.
• Ability to be extremely organized and accountable.
• Ability to exercise independent judgment and discretion.
• Ability to supervise and be sensitive to the individual needs of staff and patients.
• Ability to work with frequent interruptions.
• Reliable transportation may be required for work-related travel.

Nice To Haves

• Two years of complex office experience and responsibilities preferred.
• Knowledge of medical or dental office operations preferred.

Responsibilities

• Provide confidential administrative support to the direct supervisor and administrative staff.
• Answer and transfer calls, screen calls for the direct supervisor, and respond when appropriate.
• Collect, sort, and distribute incoming mail daily.
• Work independently with limited direction on appropriate projects and tasks.
• Obtain absent or tardy information from supervisors and record it on the daily attendance log.
• Maintain an updated, accessible filing system.
• Prepare and distribute monthly provider on-site and on-call clinic schedules to clinic staff and local hospitals.
• Coordinate timely processing and approval of staff timecards with departmental supervisors; distribute timesheets from Toppenish Payroll, collect and prepare signed timesheets for return, and maintain copies.
• Attend meetings as requested by the direct supervisor.
• Prepare meeting agendas and take, transcribe, and distribute minutes for assigned meetings.
• Assist the direct supervisor with day-to-day activities.
• Maintain reports as requested by the direct supervisor.
• Compose, edit, type, and proofread correspondence, reports, forms, charts, manuals, and other assigned documents.
• Maintain conference room schedules and ensure meeting facilities are prepared as requested.
• Assist with patient complaints and concerns.
• Maintain contact with staff, clinicians, patients, agencies, and community members.
• Arrange travel for the direct supervisor and other staff as assigned.
• Travel for meetings and visits to other work sites, and handle bank deposits, as assigned.
• Perform other duties as assigned.

Benefits

• 100% employer-paid health insurance, including medical, dental, vision, prescription coverage, and 24/7 telemedicine.
• Profit sharing.
• 403(b) retirement plan available.
• Generous paid time off.
• Eight paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED