Administrative Assistant, English Department

Boston College • Newton, MA

2d • $26 - $32 • Onsite

About The Position

The Administrative Assistant's role is to work as part of a team of two to support the English Department through office management, overseeing the department's fiscal operations, and directly assisting the Chair. The English Department is comprised of 45 full-time faculty members, 35 part-time faculty members, and 30 teaching graduate students.

Requirements

• Minimum of one year of administrative experience, preferably in a higher education setting

Nice To Haves

• Optionally manage social media accounts (Instagram primarily).

Responsibilities

• Manage the department's operating budget, several program budgets, and faculty with research grants. Tasks include relaying reimbursement requests, helping track expenses, and making purchases.
• Create and update payroll for part-time faculty, order supplies, and allocate departmental financial aid to graduate students.
• Enter scheduling data into the course management systems; assist with registration at the start of each semester; help with academic advising events during the summer and academic year.
• Maintain confidential academic and financial records for faculty and graduate students in the department. Such record maintenance includes clearing M.A. and Ph.D. students for graduation.
• Help organize events, including reserving room and food; act as a contact for spaces of all kinds, including classroom change requests for faculty, new office requests and moves for faculty.
• Maintain a weekly departmental bulletin, help keep the office tidy and organized, and optionally manage social media accounts (Instagram primarily).

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed