Administrative Assistant Reconstruction Department

United Water Restoration Group of So. FL., Inc.•Deerfield Beach, FL

9d•$17 - $25•Onsite

About The Position

United Water Restoration Group of South Florida is looking for an Office Administrator to join our Reconstruction Department at our corporate office in Deerfield Beach. In this role, you will perform clerical and administrative tasks to contribute to the success of the company.

Requirements

Strong organization and attention to detail
Excellent phone and email communication skills
Comfortable juggling multiple projects and deadlines
Reliable, proactive, and team-oriented
Ability to commute/relocate: Deerfield Beach, FL 33064: Reliably commute or planning to relocate before starting work (Preferred)

Nice To Haves

Experience with PSA, Xactimate, or restoration/construction admin is a plus
Bilingual (English/Spanish) a plus

Responsibilities

Be the first point of contact for new reconstruction leads — open the job, send the intro email, and schedule the customer’s first appointment
Coordinate the Project Managers’ calendars and keep scheduling running smoothly (no double-booking)
Keep every job file clean, accurate, and complete in PSA, including photos and documents
Track leads, permits, and subcontractor payments across our Google Sheets
Help obtain signed authorizations (Terms of Service, Work Authorization, and other documents)
Follow up with customers, Project Managers, estimators, and insurance carriers on estimates and approvals
Coordinate subcontractor packages and documentation, and keep records updated in Google Drive
Audit files at project close-out and make courtesy calls to request customer reviews