Japanese/English Administrative Assistant

Kobelco Aluminum Automotive Products•Bowling Green, KY

8d•Onsite

About The Position

The Japanese-English Administrative Specialist provides professional Japanese-English translation and interpretation services to support effective communication between local employees, expatriates, and headquarters stakeholders. In addition to language support, this position plays a key role in supporting expatriate administration, compliance-related activities, and general office operations to ensure smooth daily operations and organizational effectiveness.

Requirements

Japanese and English Proficiency (speaking, listening, reading, writing [handwriting not required]).
Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, etc.).
Ability to communicate professionally in both Japanese and English using proper business etiquette.
Ability to follow instructions.
Strong organizational skills and attention to detail.
Strong time management skills and the ability to manage multiple projects simultaneously.
Ability to work with minimal supervision when required.
Valid driver's license and ability to safely operate a motor vehicle.
High school diploma or equivalent.
Strong administrative and organizational skills.
Proficiency in Microsoft Office applications.

Nice To Haves

Japanese-English translation and interpretation experience in a professional environment preferred.

Responsibilities

Provide accurate and timely Japanese-English translation of business documents, emails, presentations, policies, procedures, and reports.
Deliver interpretation support during meetings, training sessions, audits, management discussions, and employee communications.
Facilitate clear communication between local employees, expatriates, and corporate stakeholders.
Review translated materials to ensure accuracy, consistency, and appropriate business terminology.
Assist with maintaining compliance-related documentation and records.
Support scheduling and coordination of compliance training activities.
Provide translation and administrative support for compliance initiatives and audits as needed.
Support Japanese expatriates and their families with administrative and day-to-day business needs.
Assist with onboarding, orientation, housing coordination, local service arrangements, and general relocation-related activities.
Accompany expatriates and/or their family members to medical appointments, schools, government agencies, and other local service providers as needed to provide language support and assistance.
Support travel arrangements and scheduling when required.
Provide administrative support for department activities, meetings, and special projects.
Coordinate company events, visitor arrangements, and other administrative activities.
Maintain confidential information with professionalism and discretion.
Perform other administrative and clerical duties as assigned.