Administrative Assistant- Math Department
About The Position
New York Institute of Technology's six schools and colleges offer undergraduate, graduate, doctoral, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 120,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future. For more information, visit nyit.edu.
Requirements
- B,A./B.S. degree is required.
- Previous experience in administration is preferred, including working with Microsoft Office Suite & Adobe Sign.
- Strong organizational & communication skills and attention to detail.
- Ability to follow established procedures independently.
Nice To Haves
- Previous experience using Workday software and PeopleSoft desirable.
Responsibilities
- Assisting chairpersons in Physics/Math departments in preparation of semester's course schedules and faculty members teaching responsibilities.
- Enter faculty members compensation forms
- Record and submit all changes of grades and withdrawals.
- Act as a liaison between students and faculty.
- Main contact person for physics majors and math majors.
- Responsible for maintaining the budget for both departments.
- Prepare and distribute appointment letters.
- Collect and store final grades and syllabi.
- Coordinate interviews for new faculty members and process employment paperwork.
- Department Communications and Events - Help promote departmental events by posting flyers and notices near Mathematics and Physics offices.
- Maintain availability of classroom supplies such as whiteboard markers and erasers. Monitor supply levels and coordinate with the secretary for timely reordering.
- Other math/physics departmental related duties as assigned by the chairs.
Benefits
- generous paid time off
- holidays
- tuition remission
- retirement plans with employer contributions
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
