Administrative Assistant, Reef Enterprises (Marketing/Sales)

Reef Capital Partners•Ivins, UT

10d•Hybrid

About The Position

Reef is a Utah-based vertically integrated investment and development firm founded in 2005. Reef's team is currently involved in some of the most prominent development transactions in Utah and other targeted geographies across the United States. Built on two decades of success, our investment approach combines proven expertise with purposeful innovation. Reef's team has completed more than 500 transactions across all lines of business. In addition to our real estate investment strategy, Reef and/or affiliates own and operate various businesses that add significant long-term value to its projects. We have grown rapidly, growing from about 25 employees to well over 400, with managed assets on behalf of over 750 institutional and individual partners worldwide. With the motto "Expect the Best," Reef's most prominent developments include Black Desert Resort, a $2 billion luxury resort in Ivins, Utah; Marcella, a luxury private golf community in Park City, Utah; Tributer Resort, Virginia's newest premier private lakeside golf destination; Cornerstone Club, a 5,000-acre residential community, private club, and resort in Telluride, Colorado; Sweetens Cove, a renowned and evolving golf destination nestled in the Tennessee Valley; and the restoration of the historic Coco Palms Resort in Wailua, on the island of Kauai, Hawaii. At Reef, our mission is to recruit, develop, and retain entrepreneurial individuals who desire to build and create something long-lasting and meaningful. Our business enables bright, committed people to work in high-performing teams within an environment that allows each person to achieve their professional objectives. Reef values a strong culture dedicated to the health and well-being of our employees. Reef is seeking a highly organized and proactive Administrative Assistant to support daily operations and ensure efficient workflow across the Reef Enterprises team. This role is responsible for managing schedules, coordinating communications, and handling a variety of administrative tasks. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities and initiatives in a fast-paced environment.

Requirements

High school diploma required
3+ years of previous administrative assistant/receptionist experience
Great organizational skills
Excellent interpersonal communication skills, both written and verbal, with the ability to problem solve

Nice To Haves

Bachelors degree preferred
Previous experience working with marketing and/or sales teams preferred
Proficient use of technology, especially Microsoft Office and Google Suite

Responsibilities

Provide comprehensive administrative support to Reef Enterprises leadership and team members, including calendar management, meeting coordination, and scheduling
Prepare, edit, and manage correspondence, reports, presentations, and other business documentation
Serve as a central point of contact for internal and external communications, ensuring timely and professional responses
Maintain organized digital and physical filing systems, records, and databases with a high level of accuracy and attention to detail
Coordinate travel arrangements, team events, and logistical planning across departments
Support data entry, reporting, and basic analysis to inform operational and financial decision-making
Track and monitor operating expenses against approved budgets across departments, programs, and property allocations
Ensure all expenditures are accurately coded to the appropriate budget line, cost center, and entity
Analyze budget-versus-actual performance and proactively identify and communicate variances or discrepancies to leadership
Support expense authorization workflows, including documentation, approvals, and tracking of exceptions
Partner with fulfillment and investor teams to track and reconcile member credits, hospitality charges, and cross-property transactions in coordination with property accounting teams
Act as a liaison between Reef Enterprises and internal/property-level accountants and controllers to ensure accurate financial reporting and alignment
Resolve coding discrepancies, misclassified expenses, and intercompany timing differences in collaboration with finance partners
Review, code, and route invoices through appropriate approval workflows, ensuring completeness and compliance prior to payment processing
Assist with vendor setup and support accounts payable processes, including payment coordination
Identify and recommend improvements to accounting controls, expense allocation accuracy, and financial close processes as the organization scales