Administrative Assistant, Reef Enterprises (Marketing/Sales)

Reef Capital Partners•St. George, UT

1d•Hybrid

About The Position

Reef is seeking a highly organized and proactive Administrative Assistant to support daily operations and ensure efficient workflow across the Reef Enterprises team. This role is responsible for managing schedules, coordinating communications, and handling a variety of administrative tasks. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities and initiatives in a fast-paced environment.

Requirements

High school diploma
Proficient use of technology, especially Microsoft Office and Google Suite
3+ years of previous administrative assistant/receptionist experience
Great organizational skills
Excellent interpersonal communication skills, both written and verbal, with the ability to problem solve

Nice To Haves

Bachelors degree preferred
Previous experience working with marketing and/or sales teams preferred

Responsibilities

Provide comprehensive administrative support to Reef Enterprises leadership and team members, including calendar management, meeting coordination, and scheduling
Prepare, edit, and manage correspondence, reports, presentations, and other business documentation
Serve as a central point of contact for internal and external communications, ensuring timely and professional responses
Maintain organized digital and physical filing systems, records, and databases with a high level of accuracy and attention to detail
Coordinate travel arrangements, team events, and logistical planning across departments
Support data entry, reporting, and basic analysis to inform operational and financial decision-making
Track and monitor operating expenses against approved budgets across departments, programs, and property allocations
Ensure all expenditures are accurately coded to the appropriate budget line, cost center, and entity
Analyze budget-versus-actual performance and proactively identify and communicate variances or discrepancies to leadership
Support expense authorization workflows, including documentation, approvals, and tracking of exceptions
Partner with fulfillment and investor teams to track and reconcile member credits, hospitality charges, and cross-property transactions in coordination with property accounting teams
Act as a liaison between Reef Enterprises and internal/property-level accountants and controllers to ensure accurate financial reporting and alignment
Resolve coding discrepancies, misclassified expenses, and intercompany timing differences in collaboration with finance partners
Review, code, and route invoices through appropriate approval workflows, ensuring completeness and compliance prior to payment processing
Assist with vendor setup and support accounts payable processes, including payment coordination
Identify and recommend improvements to accounting controls, expense allocation accuracy, and financial close processes as the organization scales