Administrative Assistant

Bohler • CT - Fairfield,

118d • Onsite

About The Position

Bohler’s Fairfield, Connecticut office is seeking an Administrative Assistant to provide administrative and project support in a fast-paced, team-driven environment. The role supports teams delivering land development solutions to clients throughout southern Connecticut. The Administrative Assistant prepares client-ready documents, assists with project and accounting tasks, maintains project records, coordinates meetings and travel, supports submissions to outside agencies, and communicates with internal teams and clients to help ensure timely project delivery.

Requirements

• High school diploma or GED required.
• At least 3 years of administrative experience supporting management-level staff.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong attention to detail, organization, and follow-up skills.
• Excellent written and verbal communication abilities.
• A proactive, solutions-oriented mindset and the ability to prioritize and multitask effectively.
• Professionalism and discretion when handling confidential information.

Nice To Haves

• Associate or bachelor’s degree preferred.
• Knowledge of Concur or a CRM is a plus.

Responsibilities

• Prepare proposals, letters, reports, and correspondence from draft to client-ready.
• Assist managers with project status updates, expense reports, and monthly accounting tasks.
• File project documents, track tasks, and maintain accurate records in project management systems.
• Support submissions to outside agencies by assembling materials and managing deliverables.
• Coordinate meetings, events, and travel logistics, including creating agendas and following up.
• Prepare and assemble plans, reports, and map packages for internal and external use.
• Communicate with internal teams and clients to support timely project delivery.

Benefits

• Collaborative, high-energy workplace where contributions matter.
• Opportunities to learn about the land development process and work with industry experts.
• Access to training, mentorship, and tools to grow administrative and project coordination skills.
• People-first culture that celebrates teamwork, growth, and shared success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED