Administrative Assistant (14-Month Contract)

GVF Group of Companies•Stanley, MB

1d•Onsite

About The Position

We’re looking for an Administrative Assistant to support our Fortified Nutrition manufacturing facility in Morden, Manitoba. This is a 14-month contract to cover an upcoming maternity leave. In this role, you’ll support the Plant Manager, Supply Chain Coordinator, and mill team with a wide range of administrative, clerical, and data-related tasks. You’ll play an important role in keeping daily operations organized, accurate, and running smoothly.

Requirements

Post-secondary diploma in Office Administration, Accounting, Supply Chain, or a related field
1–3 years of experience in administration, accounting, customer service, or a similar role
Strong technical aptitude with experience using ERP systems and accounting software (D365 preferred; Sage is an asset)
Proficiency in Microsoft Office, with strong Excel skills preferred
High attention to detail with the ability to manage and reconcile data across systems
Strong organizational, communication, and time management skills
Ability to work both independently and collaboratively in a fast-paced environment

Nice To Haves

Experience supporting inventory, warehouse, or order management processes is an asset
Background in agriculture, feed, or food production is considered an asset
Exposure to FeedAssure or HACCP programs is an asset

Responsibilities

Act as the first point of contact for visitors, customers, and internal teams
Answer and direct phone calls, take messages, and respond to general inquiries
Prepare, proofread, and distribute correspondence, reports, and documents
Manage incoming/outgoing mail and support general office organization
Order and track office supplies and maintain inventory
Schedule appointments and support general administrative coordination
Process and validate documentation for receipts, assemblies, and transfers
Enter and maintain data in systems such as Sage 300 and D365
Generate reports to verify accuracy and support reconciliation
Assist with month-end counts and documentation
Support formula entry and updates in the system
Track document errors and support continuous improvement efforts
Notify customers when orders are ready for pickup
Generate invoices and process payments (including credit card transactions via Clover)
Maintain digital and physical filing systems for completed order
Support FeedAssure and QA/QC programs alongside HACCP Coordinators
Assist with maintaining certification, audits, and documentation
Ensure required forms and records are complete and accurate
Support sample submissions and supplier approval processes
Maintain Safety Data Sheet (SDS) documentation
Assist nutritionists with vet script reporting
Support general office upkeep and team needs
Take on additional responsibilities as assigned