Administrative Assistant

Crisp Recruit • Aliso Viejo, CA

3d • Onsite

About The Position

LS Carlson Law is hiring a cross-trained Administrative Assistant to support multiple functions across its California office in Aliso Viejo. The role provides coverage across administrative responsibilities, assists with changing priorities and special projects, and helps maintain efficient office operations so the legal teams can focus on advocacy and client success. The position reports to the Director of Administration and collaborates with attorneys, leadership, and administrative team members.

This is a full-time, onsite position. Standard hours are approximately 8:30 AM to 5:00 PM, Monday through Friday, with some flexibility around start and end times based on team coverage. Compensation is $26 to $29 per hour, based on experience and qualifications.

Requirements

• Strong customer service skills and the ability to remain calm, empathetic, and professional with upset or emotional callers, including appropriately de-escalating difficult conversations.
• Proficiency in Microsoft Office Suite and ability to learn new technologies efficiently.
• Exceptional organizational skills and attention to detail and accuracy in document review.
• Self-motivation, reliability, ownership of responsibilities, and willingness to step in wherever support is needed.
• A collaborative mindset and willingness to cross-train and support various administrative functions.
• Strong written and verbal communication skills and a professional demeanor.
• Genuine interest in administrative support work, skill development, teamwork, and broader responsibilities rather than rapid title progression.

Nice To Haves

• Two to three years of administrative experience, preferably in a legal or office setting.

Responsibilities

• Provide daily administrative support across the California office.
• Assist with incoming and outgoing mail processes and provide backup telephone support.
• Organize and manage electronic and physical files, ensuring accuracy and accessibility.
• Help manage calendars, coordinate appointments, and maintain organized schedules.
• Occasionally serve as a first point of contact for clients and visitors, providing a professional, welcoming, service-oriented experience.
• Maintain a clean and organized office environment and support special projects as needed.
• Cross-train and provide coverage across administrative functions as team needs change.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k)
• Paid time off
• Cross-training, regular coaching, mentorship, and exposure to multiple administrative functions
• Potential cross-training on Retention Team responsibilities such as fee agreements and client file activation as business needs evolve; this is not a guaranteed promotion or transfer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed