Administrative Assistant

Bancroft • Cherry Hill Township, NJ

4d • $45,500 - $50,000 • Onsite

About The Position

Bancroft is hiring a full-time, onsite Administrative Assistant for its Adult Employment Services department in Cherry Hill, New Jersey. The position coordinates office services, including purchasing, payroll, records control, and other administrative activities. It interprets operating policies and exercises independent judgment to resolve administrative problems. The assistant works closely with the Director and Program Managers/Team Leaders, receiving minimal supervision, and provides administrative and secretarial support to the program.

Requirements

• High school diploma or equivalent.
• Three to five years of experience in a related field.
• At least five years of experience working in programs for people with developmental disabilities and/or brain injury.
• At least 18 years of age.
• Strong writing ability, including clarity, accuracy, and proper grammar.
• Strong interpersonal skills and the ability to work with a diverse group of people and as part of a team.
• Knowledge of Microsoft Office software, particularly Word, Excel, and Access.

Nice To Haves

• Knowledge of accreditation and licensing requirements.

Responsibilities

• Maintain a close and highly responsive relationship to the daily activities of the Director and Program Managers/Team Leaders while receiving minimal supervision.
• Assume delegated administrative and secretarial responsibilities for the program.
• Establish and maintain effective communication to ensure compliance with policies and procedures.
• Oversee check requests, cash advances, census, program and grocery money, and program admissions and discharges.
• Maintain and operate office equipment, including computers, copiers, fax machines, typewriters, and transcribers; follow up on maintenance, supplies, or service requests as needed.
• Establish and maintain file systems for quarterly report tracking, risk management data collection, incident report documentation, MS Health tracking, and related records.
• Serve as a liaison between supervisory staff and direct care staff and as a source of information on policies and procedures.
• Oversee and distribute payroll checks; may act as a timekeeper or backup timekeeper for the Time Force System.
• Assist in coordinating and scheduling meetings, travel arrangements, and special functions as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED