Administrative Assistant 6 - Title 1 (260-Day)

Wichita Public Schools • Wichita, KS

7h • Onsite

About The Position

Provide support for senior management by performing a wide variety of duties with a high degree of accuracy, some of a confidential nature that may be required but not limited to answering phones, advanced computer functions, typing, electronic filing, copying, distributing mail, proofreading, preparing reports and scheduling meetings with minimal supervision.

Requirements

• Possess supervisory attributes in order to supervise and assign work to a small group of employees that are typically doing work of the same type
• Ability to maintain professional discretion in order to comply with instructions, procedures, standards, policies, laws, and theories that are obtained within the organization
• Proficient time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
• Advanced computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
• Ability to communicate exceptionally both verbally and written to communicate effectively with others inside and outside of the organization for the purpose of giving and obtaining highly confidential information, and frequently involving influencing and advising others on matters of significance
• Ability to solve complex problems using research, analyzing, and previous precedent for similar problems
• Ability to write letters, memos and reports that command attention and achieve results
• Ability to provide the highest level customer service
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Ability to plan and organize effectively to achieve greater results
• Gives the highest priority to achieving accuracy
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
• A High School education or GED is required
• Minimum of six months experience is required

Nice To Haves

• Associate’s Degree preferred
• one year experience is preferred
• Previous experience with Microsoft Publisher and Adobe PageMaker preferred

Responsibilities

• Drafting letters, memos, and reports for senior management
• Oversees or resolves non-routine or difficult situations based on knowledge and interpretation of established policies and procedures
• Maintain databases, spreadsheets, letters/memos and presentations
• Scheduling appointments and meetings
• Assist in purchasing equipment and maintain inventory of current office equipment
• Assists with difficult and varied administrative tasks
• Assists with additional duties as assigned by Supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED