Administrative Assistant

State of Montana•Deer Lodge, MT

8h•Onsite

About The Position

The Administrative Assistant supports clinical operations and healthcare delivery at the Montana State Prison in Deer Lodge, Montana. The role ensures healthcare providers have accurate, timely, and complete medical information to support safe and effective patient care. It contributes to correctional health care operations while following administrative, ethical, legal, regulatory, and national accreditation standards. The position is part of the unit responsible for patient medical files, scheduling for a 13-bed infirmary, coordinating six full-time medical providers, and arranging off-site medical appointments. It supports Continuous Quality Improvement through accurate data collection and documentation related to costs, disease history and extent, diagnostic encounters, and treatment outcomes. The position reports directly to the Medical Records Supervisor and also provides administrative support to the Director of Nursing and the MSP Health Services Bureau Chief.

Requirements

High school diploma.
One year of office or clerical work experience.
Alternative combinations of education and experience may be considered on a case-by-case basis.

Responsibilities

Compile, process, and maintain medical records for infirmary and clinic patients in accordance with applicable administrative, ethical, legal, regulatory, and national accreditation standards.
Support management of patient medical files.
Complete scheduling for a busy 13-bed infirmary.
Coordinate six full-time medical providers.
Organize off-site medical appointments.
Support the Continuous Quality Improvement process by ensuring accurate data collection and documentation.
Contribute to tracking costs, disease history and extent, diagnostic encounters, and treatment outcomes.
Provide administrative support to the Director of Nursing and the MSP Health Services Bureau Chief.