Administrative Assistant

Equity LifeStyle Properties, Inc.•Grand Island, FL

About The Position

The Administrative Assistant helps maintain property operations and attract and serve guests and residents at an ELS property in Grand Island, Florida. The role supports property and regional staff, works with management to represent the company’s quality and professionalism, and handles administrative, accounting, guest-service, and community operations tasks. The position also performs other miscellaneous duties as assigned.

Requirements

High school diploma or equivalent experience.
At least 1 year of office experience.
Strong communication and organizational skills.
Meticulous attention to detail.
Computer proficiency, preferably with Microsoft Word, Excel, and/or automated accounting systems.
Willingness to work a flexible schedule, including weekends.

Responsibilities

Greet guests in a professional and friendly manner.
Maintain open communications with property and regional staff.
Work with management to develop an integral team that represents the quality and professionalism of the company.
Process accounts payable within the automated accounting system.
Process accounts receivable, rent, and payment collections.
Follow accounts receivable procedures and issue notices and legal documents in accordance with AR policies and procedures.
Assist with procurement card reconciliations.
Organize and maintain files and order office supplies.
Research and implement company-sponsored activities.
Attend and participate in required training programs and seminars.
Handle telephone inquiries to back up property staff.
Run errands, including delivering communications to guests or residents as needed.
Perform lease signings for sales and rentals.
Perform inspections and manage rental turnovers in the community.
Perform other miscellaneous duties as assigned.