Administrative Assistant - FT (Mon-Fri)

Community Health Systems Professional Services Corporation•Las Cruces, NM

1d•Onsite

About The Position

The Administrative Assistant I provides clerical and administrative support to Division Directors and other facility leaders. The role prepares correspondence and reports, schedules meetings, maintains records, takes meeting minutes, and helps ensure the smooth operation of the office. It also supports meeting and travel arrangements, policy and procedure distribution, office equipment operation, and oversight of clerical work. The position is based at Mountain View Regional Medical Center in Las Cruces, New Mexico, and is full-time on a Monday-through-Friday day shift during normal business hours, with no weekends or holidays.

Requirements

0–2 years of clerical or administrative experience required.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and in using office equipment.
Strong organizational and time-management skills, with attention to detail.
Excellent verbal and written communication skills, including grammar and proofreading.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Professional demeanor and strong interpersonal skills for interacting with staff, executives, and external stakeholders.
Ability to handle sensitive and confidential information with discretion.

Nice To Haves

Associate degree or coursework in Business Administration or a related field preferred.

Responsibilities

Prepare and proofread correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
Assist Division Directors with planning, organizing, and implementing administrative activities, including developing complex reports.
Maintain business calendars, schedule meetings and conferences, and prepare agendas for meetings conducted by Division Directors.
Establish and maintain organized hard-copy and electronic record-keeping systems, including for policies, procedures, and reports.
Serve as the first point of contact for visitors and phone inquiries, addressing their needs or referring them to appropriate associates.
Attend meetings, take minutes, distribute them to relevant participants, and ensure timely follow-up on action items.
Coordinate meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
Assist in drafting and distributing nursing department and safety manual policies and procedures as directed.
Monitor and operate office equipment, including computers, printers, and transcription devices, and ensure its functionality and proper maintenance.
Oversee clerical activities, including reviewing documents prepared by others for accuracy and adherence to procedures.
Perform other duties as assigned.
Maintain regular and reliable attendance and comply with all policies and standards.