Administrative Assistant - FT (Mon-Fri)

Community Health Systems•Las Cruces, NM

22h•Onsite

About The Position

The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders at Mountain View Regional Medical Center, supporting the Building Operations department. The role helps ensure smooth office operations by preparing correspondence and reports, scheduling meetings, maintaining records, taking meeting minutes, and coordinating related administrative activities. It is a full-time, day-shift position, Monday through Friday during normal business hours, with no weekends or holidays.

Requirements

0–2 years of clerical or administrative experience required.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and in using office equipment.
Strong organizational and time-management skills, with attention to detail.
Excellent verbal and written communication skills, including grammar and proofreading.
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Professional demeanor and strong interpersonal skills for interacting with staff, executives, and external stakeholders.
Ability to handle sensitive and confidential information with discretion.

Nice To Haves

Associate degree or coursework in Business Administration or a related field preferred.

Responsibilities

Prepare and proofread correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality.
Assist Division Directors with planning, organizing, and implementing administrative activities, including developing complex reports.
Maintain business calendars, schedule meetings and conferences, and prepare agendas for meetings conducted by Division Directors.
Establish and maintain organized hard-copy and electronic record-keeping systems, including policies, procedures, and reports.
Serve as the first point of contact for visitors and phone inquiries, addressing needs or referring people to appropriate associates.
Attend meetings, take minutes, distribute them to relevant participants, and ensure timely follow-up on action items.
Coordinate meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
Assist with drafting and distributing nursing department and safety manual policies and procedures as directed.
Monitor and operate office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance.
Oversee clerical activities, including reviewing documents prepared by others for accuracy and adherence to procedures.
Perform other duties as assigned.
Maintain regular and reliable attendance and comply with all policies and standards.