ADMINISTRATIVE ASSISTANT (FULL TIME)
About The Position
The Administrative Assistant is responsible for clerical functions and administrative support for food service programs. The position is based at Coastal Food in Carencro, Louisiana, and is scheduled full time, Monday through Friday, 8:00 AM to 5:00 PM. On-call availability is required. Previous dispatching experience is required. The stated pay range is $15.00 to $20.00 per hour. The role supports program operations through communications, staffing, personnel documentation, recordkeeping, financial reconciliation, vendor invoice processing, and reporting. It also involves attending required in-service or safety meetings and maintaining a clean and safe work environment.
Requirements
- Previous dispatching experience is required.
- Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Responsibilities
- Answer telephones and direct inquiries professionally and in a client-centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the Supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-priced lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment using a computer; verify calculations and check item prices against bid specifications for discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist in preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform the job safely.
- Perform other duties as assigned.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance and AD&D
- Disability insurance
- Retirement plan
- Paid time off
- Paid parental leave
- Holiday time off (varies by site/state)
- Personal leave
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet insurance
- Commuter benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Eligible for an Employee Referral Bonus
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
