ADMINISTRATIVE ASSISTANT (FULL TIME)
About The Position
Wolfgang Puck Catering is hiring a full-time Administrative Assistant at its Houston, Texas location. The role provides clerical functions and administrative support for food service programs. The schedule is Monday through Friday, with hours that may vary; further schedule details are provided during the interview. The pay range is $22.00 to $25.00 per hour. Previous catering experience is preferred. The position supports managers and daily operations through phone coverage, confidential personnel documentation, staffing assistance, recordkeeping, sales and meal-count entry, reconciliations, invoice processing, reimbursement claims, and financial reporting. The employee is expected to maintain effective working relationships, attend required meetings, and help maintain a clean and safe work environment. The company describes a culture centered on passion, flexibility, humble hospitality, problem-solving, collaboration, and developing talent. The position must follow company policies and safety practices, including appropriate protective gloves, slip-resistant shoes, and proper lifting techniques.
Requirements
- Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
- Ability to use a computer for entering sales and meal counts and processing invoices.
- Previous catering experience is preferred, not required.
Nice To Haves
- Previous catering experience.
Responsibilities
- Answer telephones and direct inquiries professionally and with a client-centered approach.
- Maintain confidential personnel files.
- Assist management with confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with coworkers, school personnel, administrators, students’ parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, verify calculations and item prices against bid specifications, and resolve pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist with preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform work safely.
- Perform other duties as assigned.
- Follow company policies and safety procedures, including using appropriate protective gloves, wearing slip-resistant shoes, and using proper lifting techniques.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance and accidental death coverage
- Disability insurance
- Retirement plan
- Paid time off
- Holiday time off, varying by site and state
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet insurance
- Commuter benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Possible paid and/or unpaid time off in accordance with applicable federal, state, and local laws
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
