ADMINISTRATIVE ASSISTANT (FULL TIME)
About The Position
Crothall Healthcare is hiring a full-time Administrative Assistant at The Hospitals of Providence Sierra Campus in El Paso, Texas. The position provides clerical functions and administrative support for food service programs. The schedule is Monday through Friday, with hours that may vary; additional details are provided during the interview. Online applications are accepted. The role includes handling phone inquiries, maintaining confidential personnel files, assisting management with confidential employment and labor-relations documents, supporting staffing needs, and completing financial, vendor, and program records. The position also requires maintaining a clean and safe work environment and attending required in-service or safety meetings. On-the-job training is offered. The pay range is $15.00 to $16.50 per hour.
Requirements
- Proficiency with Microsoft Office applications, including Outlook.
- Strong general office skills.
- Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Responsibilities
- Answer telephones and direct inquiries professionally and with a client-centric approach.
- Maintain confidential personnel files.
- Assist management in preparing confidential employment and labor-relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students' parents, and the Supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, checking calculations and item prices against bid specifications and addressing pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist in preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform job duties safely.
- Perform other duties as assigned.
Benefits
- On-the-job training.
- Retirement Plan.
- Associate Shopping Program.
- Health and Wellness Programs.
- Discount Marketplace.
- Identity Theft Protection.
- Pet Insurance.
- Voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program.
- Medical insurance for full-time associates.
- Dental insurance for full-time associates.
- Vision insurance for full-time associates.
- Life Insurance/AD for full-time associates.
- Disability Insurance for full-time associates.
- Commuter Benefits for full-time associates.
- Employee Assistance Program for full-time associates.
- Flexible Spending Accounts (FSAs) for full-time associates.
- Associates may be eligible for paid and/or unpaid time off in accordance with applicable federal, state, and local laws.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
