Administrative Assistant, (full-time)

Bon Secours Wellness Arena • Greenville, SC

7d

About The Position

Greenville Arena District, home of Bon Secours Wellness Arena, is seeking an organized, resourceful, and detail-oriented Administrative Assistant to support the people and operations that keep the organization running smoothly. The role supports departments across the organization, coordinates administrative activities, maintains records, assists with Board administration, and contributes to daily office operations. The successful candidate enjoys working with people, is comfortable with technology, stays organized, and works well in a collaborative, fast-paced environment.

The position provides administrative and organizational support across departments; assists with projects and office operations; and manages records, agreements, and shared administrative resources. It also coordinates Board and committee meetings, prepares minutes and meeting materials, communicates with Board members, and helps keep Board information on the Greenville Arena District website current. Occasional evening and event work may be required based on business needs.

Requirements

• Associate degree in business administration, office administration, or a related field, or an equivalent combination of education and additional relevant work experience.
• Two or more years of administrative, clerical, office support, or related professional experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills, attention to detail, and ability to maintain accurate records and documentation.
• High degree of professionalism and discretion, and good judgment.
• Strong interpersonal and customer service skills, with the ability to interact professionally with employees, Board members, vendors, guests, and the public.
• Ability to manage multiple tasks and prioritize while remaining highly organized.
• Ability to thrive in a fast-paced, dynamic environment and collaborate across teams, stakeholders, Board members, and officials.
• Ability to maintain confidentiality and handle sensitive organizational information appropriately.
• Ability to work occasional evenings and events based on business needs.

Nice To Haves

• Experience in live sports, entertainment, event venues, or a related industry.
• Familiarity with the Upstate South Carolina community and local business environment.

Responsibilities

• Provide administrative support across departments, including correspondence, document preparation, reports, presentations, scheduling, and other assigned activities.
• Assist with administrative projects involving multiple departments by gathering information, tracking deadlines, and following up on outstanding items.
• Coordinate daily office activities, including meeting and conference rooms, office supplies, mail, deliveries, and shared office resources.
• Greet visitors, screen calls, and direct general inquiries and requests to the appropriate staff.
• Assist with administrative and logistical arrangements for internal meetings, employee activities, and organizational functions.
• Identify opportunities to improve office organization and efficiency and share recommendations with appropriate staff.
• Assist with updating administrative procedures and implementing approved process improvements.
• Coordinate administrative processing of contracts and agreements, including routing documents, obtaining authorized signatures, maintaining executed agreements, and tracking key dates.
• Maintain organized electronic and physical files, including contracts, agreements, and official District records, in accordance with established procedures.
• Monitor assigned tracking systems and notify appropriate staff of upcoming deadlines or missing documentation.
• Support consistent document organization and recordkeeping practices across departments.
• Maintain shared electronic files, forms, templates, calendars, and other administrative resources.
• Coordinate Board and committee meetings, including agenda development, meeting notices, attendance tracking, and meeting material preparation.
• Attend Board meetings and prepare meeting minutes in a timely and accurate manner.
• Publish and communicate minutes in accordance with public meeting laws.
• Develop relationships with Board members and often serve as the first point of contact for their general inquiries.
• Keep the Greenville Arena District website up to date with Board member biographies, meetings, agendas, and notices.

Benefits

• SC State Health benefits, including a health care plan (medical, dental, and vision).
• Retirement plan (401k, IRA).
• Life insurance (basic, voluntary, and AD&D).
• Paid time off (vacation, sick, and public holidays).
• Short-term and long-term disability.
• Training and development.
• Reasonable accommodations for qualified individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree