ADMINISTRATIVE ASSISTANT (FULL TIME)
About The Position
The Administrative Assistant provides clerical functions and administrative support for food service programs. The role includes handling inquiries, maintaining confidential personnel files, supporting management with employment and labor relations documents, and assisting with staffing needs. It also involves maintaining records, entering sales and meal data, reconciling deposits and vendor statements, processing invoices, preparing reimbursement claims and financial reports, and attending required in-service or safety meetings. The position requires maintaining a clean and safe work environment and performing other duties as assigned. This is a full-time position at Mayo Clinic Harwick in Rochester, Minnesota. The schedule is Monday through Friday, with hours that may vary. The fixed pay rate is $29.00 per hour. No previous experience is required.
Requirements
- No previous experience is required.
- Must be able to perform the essential functions of the position satisfactorily, with or without a reasonable accommodation.
Responsibilities
- Answer telephones and direct inquiries professionally and in a client-centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with coworkers, school personnel, administrators, students' parents, and the Supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, verify calculations, check item prices against bid specifications, and identify pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist in preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform the job safely.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance and accidental death coverage
- Disability insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Eligible associates may receive paid and/or unpaid time off in accordance with applicable federal, state, and local laws.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
