Administrative Assistant

KW PROPERTY MANAGEMENT AND CONSULTING•San Carlos Park, FL

2h•Onsite

About The Position

The Administrative Assistant serves as a key liaison between the client, KWPM services, and internal support staff. The role supports administrative and operational functions of the company or property and requires a professional, competent, friendly, and customer-focused approach. Strong organization, attention to detail, time management, and interpersonal skills are essential. This is a full-time, non-exempt hourly position. Workdays and hours are determined by the property's business needs and may change to accommodate those needs.

Requirements

At least 1 year of experience in a related position.
Working knowledge of computers and associated programs, including the MS Office Suite.
Ability to multitask and set and manage priorities.
Excellent communication and listening skills to interact with a diverse, multicultural population.
Accurate keyboarding ability of 45–50 words per minute.
Ability to function in a team-organized environment.

Responsibilities

Assist with daily management-office operations and administrative duties in accordance with established company procedures and guidelines.
Perform record keeping, filing, mail collection and distribution, word processing, data entry, office-supply maintenance, and other administrative tasks as needed.
Maintain, update, type, and coordinate account information in the computer database.
Research owner discrepancies regarding account payments.
Coordinate and track important dates and meetings, including turnover, annual, and budget meetings.
Answer the telephone properly and handle messages courteously and accurately, responding in a timely manner.
Respond to emails within 24 hours.
Pick up all mail, including FedEx, UPS, and USPS, daily.
Provide and maintain architectural approvals, maintenance requests, sale and lease information, and other property-specific forms.
Reserve and coordinate conference-room events.
Complete special projects as instructed.