Administrative Assistant

TEKsystems • Saint Louis Park, MN

4d • $18 - $23 • Hybrid

About The Position

The Administrative Assistant supports a collateral management team by processing and maintaining vehicle title, insurance, and original documentation records. The role includes validating current insurance information and uploading completed documents into the eDocs system of record. It is important that records are accurate, follow naming conventions, and meet team service-level deadlines because work is subject to audit.

Daily work includes handling a high volume of insurance mail, scanning certificates and other documents, and recognizing vehicle titles among other incoming paperwork. The role has no authority to sign titles, though the assistant may fill them out. Additional administrative duties or processes, such as end-of-lease and vehicle-title work, may be assigned based on the employee’s background and ability to learn. The schedule is hybrid in St. Louis Park, Minnesota: in the office Tuesday through Thursday and working from home Monday and Friday.

Requirements

• High school diploma.
• At least 2 years of professional office experience; general office or relevant internship experience may be considered.
• Proficiency with Microsoft Office Suite.
• Strong attention to detail and communication skills.
• Ability to work well with others.

Nice To Haves

• Experience with automotive title and insurance documents.

Responsibilities

• Validate that vehicle insurance information is active, accurate, and current.
• Process high volumes of insurance mail and scan completed documents into the eDocs system of record.
• Maintain and upload vehicle titles, original documents, insurance records, and related collateral documentation.
• Follow document naming conventions and pay attention to system updates.
• Recognize vehicle titles and distinguish them from unrelated incoming documents.
• Meet service-level deadlines for uploading documents and maintain audit-ready accuracy.
• Provide other administrative support and learn additional processes as assigned.

Benefits

• Medical, dental, and vision coverage, subject to eligibility.
• Critical illness, accident, and hospital coverage, subject to eligibility.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions, subject to eligibility.
• Voluntary life and AD&D insurance for employees and dependents, subject to eligibility.
• Short- and long-term disability coverage, subject to eligibility.
• Health Spending Account (HSA), subject to eligibility.
• Transportation benefits, subject to eligibility.
• Employee Assistance Program, subject to eligibility.
• Time off or leave, including PTO, vacation, or sick leave, subject to eligibility.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED