IMTC - Administrative Assistant (Hybrid)

Christ Church•Rockaway, NJ

1d•Hybrid

About The Position

Impact Ministry Training Center (IMTC) is seeking an organized, proactive, detail-oriented, and mission-minded Administrative Assistant to support its leadership, programs, and daily operations. The position provides executive and administrative support to the Executive Director and IMTC leadership under the direction of the Program Manager. The role helps coordinate leadership development initiatives, training programs, events, and strategic partnerships, while maintaining the administrative systems needed to advance IMTC’s mission of developing ministry leaders, strengthening churches, and equipping individuals to serve their communities. The Administrative Assistant will coordinate calendars, meetings, travel, correspondence, event logistics, participant administration, records, and organizational projects. The position requires professionalism, discretion, sound judgment, strong communication and organizational skills, and the ability to manage multiple priorities and deadlines. The successful candidate will work independently within established priorities and collaboratively in a ministry environment. A flexible schedule is required, including occasional evenings and weekends for events, meetings, trainings, and other ministry-related activities. The position is anticipated to begin in mid-January 2027 and is hybrid. IMTC seeks a committed follower of Jesus Christ whose personal values align with the organization’s mission, vision, and beliefs. An associate’s degree in a related field is preferred, though equivalent administrative experience may be considered. At least three years of progressively responsible administrative support experience is required.

Requirements

Committed follower of Jesus Christ whose personal values align with IMTC’s mission, vision, and beliefs.
Minimum of three years of progressively responsible administrative support experience.
Associate’s degree in Business Administration, Office Administration, Communications, or a related field preferred; equivalent administrative experience may be considered.
Proficiency with Microsoft 365, including Word, Excel, Outlook, and PowerPoint; Google Workspace; Microsoft Teams; Zoom; and other business technologies.
Excellent organizational, administrative, and time-management skills.
Strong written, verbal, and interpersonal communication abilities.
Ability to manage multiple priorities while maintaining exceptional attention to detail.
Strong customer-service orientation and ability to build positive relationships with ministry leaders, churches, participants, and external partners.
Ability to exercise sound judgment and discretion when handling confidential information.
Ability to work independently within established priorities and workflows and contribute effectively in a collaborative ministry environment.
Ability to anticipate needs, prioritize competing demands, exercise independent judgment, and consistently meet deadlines in a fast-paced ministry environment.
Ability to maintain a flexible work schedule based on program and organizational needs, including occasional evenings and weekends for events, meetings, trainings, and other ministry-related activities.
Dependable, organized, professional, mission-minded, proactive, adaptable, and service-oriented.

Nice To Haves

Experience supporting executives, ministry leaders, nonprofit organizations, or organizational operations.
Experience working in or supporting a church, nonprofit organization, educational institution, or ministry environment.
Experience providing administrative and logistical support for conferences, workshops, or ministry events.
Experience providing administrative support to executive or senior leadership.
Bilingual proficiency.

Responsibilities

Provide administrative support to the Executive Director and IMTC leadership under the direction of the Program Manager, including calendar management, scheduling, travel arrangements, correspondence, document preparation, and daily office operations.
Organize meetings, prepare agendas and materials, track follow-up items, and coordinate logistics for leadership cohorts, workshops, retreats, conferences, and ministry trainings.
Process participant registrations, confirmations, attendance records, event materials, communications, evaluations, and follow-up activities.
Serve as a professional point of contact for ministry leaders, churches, facilitators, participants, vendors, and partners.
Maintain accurate databases, files, and organizational records.
Support travel arrangements, expense reports, reimbursements, purchasing, partnerships, grant-funded initiatives, and assigned projects.
Maintain project trackers, documentation, deadlines, and status updates as directed.
Handle sensitive information with discretion, anticipate administrative needs, manage competing priorities, and recommend improvements to organizational systems and workflows.