Administrative Specialist - Hybrid

Wake County Government • Raleigh, NC

4d • $26 - $29 • Hybrid

About The Position

At the heart of every successful public health program is a dedicated team making things happen. We're looking for an Administrative Specialist (Hybrid WFH one day a week) to support our HIV/STI/Hepatitis C Community Health team and help advance programs that improve the health and well-being of our community. This isn't just an administrative role. It's an opportunity to support meaningful public health initiatives, assist professionals serving vulnerable populations, and contribute to work that creates real community impact every day.

Requirements

• High school diploma or GED
• Two years of administrative/office support experience
• Equivalent education and experience are accepted
• Knowledge and experience in carrying out office duties and handling multiple tasks at one time
• Expertise in taking minutes, transcribing, setting agendas etc.
• Knowledge of Human Immunodeficiency Virus (HIV) and Sexually Transmitted Diseases (STD)
• Expertise in providing excellent customer service
• Ability to be non-judgmental and comfortable answering phone calls related to HIV and STD
• Ability to listen and respond appropriately to community members, co-workers, and leadership
• Expertise in utilizing computer programs and other technology
• Comfortable working with a diverse team

Nice To Haves

• Two years or more of administrative/office support experience
• Strong Microsoft Office skills
• Experience in a Public Services environment
• Spanish language skills
• Experience using OnBase and Workday for document management and financial processes
• Proficiency in Microsoft Excel, including creating and maintaining data spreadsheets, using formulas, and organizing data for reporting
• Experience using Canva to create professional flyers, presentations, and program materials
• Demonstrated ability to maintain accurate records, verify data, and prepare concise reports

Responsibilities

• Serving as the first point of contact for the unit
• Supporting the Program Manager and a team of 30+ staff members
• Preparing monthly reports and managing data entry
• Tracking inventory for educational supplies, incentives, and resources
• Purchasing program and office supplies, food, bus passes, and client assistance items
• Processing invoices and supporting financial reconciliations
• Coordinating meeting rooms, workshops, and conferences
• Maintaining records, files, and meeting minutes
• Assisting Health Educators and Outreach Workers with materials and resources
• Supporting special projects and helping ensure the team has what they need to serve the community

Benefits

• Make a Difference Your work helps support community outreach, health education, prevention efforts, and client services that positively impact lives throughout our community.
• Work with Purpose You'll partner with a Program Manager and support a team of 30+ dedicated public health professionals working to improve health outcomes and reduce barriers to care.
• Flexibility Matters Enjoy the benefit of one remote workday each week , helping you maintain a healthy work-life balance.
• Great Public Sector Benefits As part of a local government public health agency, you'll enjoy the stability, benefits, retirement options, paid time off, and rewarding mission that come with public service.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED