IMTC - Formation & Engagement Coordinator (Hybrid)

Christ Church•Rockaway, NJ

1d•Hybrid

About The Position

Impact Ministry Training Center (IMTC) is seeking a dependable, organized, relational, and mission-minded Formation & Engagement Coordinator to help deliver leadership development initiatives and Christian formation programs. The coordinator supports pastors, ministry leaders, nonprofit professionals, congregational leaders, participants, facilitators, churches, and ministry partners through welcoming, engaging, culturally responsive, and collaborative learning experiences. The role coordinates leadership cohorts, retreats, workshops, leadership gatherings, and other learning experiences. It supports participant registration and onboarding, scheduling, learning materials, event preparation, communication, records, program operations, participant engagement, partnerships, evaluation, and continuous improvement. The coordinator encourages peer learning and helps participants apply leadership learning and Christian practices in ministry, organizational leadership, and community engagement. The position reports directly to the Program Manager, who provides supervision, day-to-day work direction, prioritization, coordination, and accountability. The coordinator may also collaborate with the Executive Director on strategic alignment and programmatic matters. The position is anticipated to begin in mid-January 2027 and may require a flexible schedule, including occasional evenings and weekends for events, meetings, trainings, and other ministry-related activities.

Requirements

Commitment as a follower of Jesus Christ, with personal values aligned with IMTC’s mission, vision, and beliefs.
Bachelor's degree or equivalent experience in Ministry, Nonprofit Leadership, Organizational Leadership, Adult Education, Business Administration, Communications, Program Management, or a related field; equivalent ministry, nonprofit, or leadership development experience may be considered. The posting describes this qualification as preferred.
Proficiency with Microsoft Office, Google Workspace, Zoom, and collaborative communication platforms.
Strong organizational, administrative, and project coordination skills, including the ability to manage multiple priorities, timelines, and participant engagement activities.
Excellent interpersonal, written, verbal, and relationship-building skills for communicating with participants, churches, ministry leaders, facilitators, partners, and diverse stakeholders.
Ability to foster participant engagement and welcoming, culturally responsive, collaborative learning environments.
Ability to work effectively across multicultural, multigenerational, and diverse ministry environments, exercising sound judgment, diplomacy, and emotional intelligence.
Strong attention to detail and ability to coordinate logistics, maintain accurate records, monitor participant information, and support program evaluation.
Ability to work independently under operational direction and accountability from the Program Manager and collaborate effectively with the Executive Director, IMTC leadership, facilitators, ministry partners, and shared support teams.
Flexibility, initiative, adaptability, and commitment to continuous improvement in support of leadership formation initiatives.
Ability to maintain a flexible work schedule based on program and organizational needs, including occasional evenings and weekends for events, meetings, trainings, and other ministry-related activities.
Professionalism, integrity, dependable and service-oriented conduct, and commitment to IMTC’s mission of transformational leadership development and Christian formation.

Nice To Haves

Experience coordinating leadership development initiatives, ministry programs, cohorts, retreats, workshops, conferences, or community engagement efforts.
Experience supporting participant engagement, program coordination, volunteer management, or collaborative ministry initiatives.
Bilingual proficiency.
Experience in ministry, church, faith-based, or mission-driven nonprofit environments, including leadership development, Christian formation, cohort-based learning, or related program settings.
Experience using participant management systems, learning management platforms, CRM systems, or project management software.

Responsibilities

Coordinate initiatives that support transformational, practice-based learning and Christian formation across IMTC programs.
Coordinate participant registration, onboarding, scheduling, learning materials, event preparation, and operational support for leadership development initiatives.
Foster participant engagement, connection, retention, and leadership development throughout IMTC programs.
Build and maintain collaborative relationships with participants and facilitators, encourage peer learning and collaboration, and cultivate welcoming learning communities.
Collaborate with the Program Manager, IMTC program staff, facilitators, churches, ministry networks, and organizational partners to support program delivery and alignment with IMTC priorities.
Assist with partner communication, collaborative learning initiatives, leadership gatherings, site visits, meetings, and regional engagement opportunities.
Support culturally responsive and theologically grounded leadership formation experiences, including opportunities for practice-based development, testimony, and collaborative ministry relationships.
Encourage participants to integrate leadership learning and Christian practices into ministry, organizational leadership, and community engagement.
Maintain participant records, communication workflows, documentation, and operational systems.
Coordinate scheduling, distribute program information, prepare learning materials, and use collaborative technologies to support program delivery and participant communication.
Support participant tracking, reporting, assessments, surveys, feedback collection, and program evaluation activities.
Maintain accurate participant information and program documentation and contribute to continuous improvement, operational efficiency, program effectiveness, and participant engagement.
Work with the Program Manager, Executive Director, IMTC staff, facilitators, churches, and organizational partners to support successful program delivery.
Contribute ideas to enhance participant engagement, partnership development, and overall program effectiveness.