Administrative Assistant

Accounts•Bedminster, NJ

4d•Onsite

About The Position

The Administrative Assistant provides administrative, operational, and client service support to Senior Leadership and their teams. This entry-level role supports a busy leadership team across multiple office locations and contributes to efficient day-to-day business operations. The successful candidate is professional, organized, personable, detail-oriented, and service-oriented, with the ability to manage multiple priorities and provide a high level of support to internal and external clients. The position is primarily office-based and requires regular in-office attendance. It involves administrative and office operations, reception coverage, event coordination, special projects, and delivering a professional, welcoming experience to clients, visitors, and colleagues. The role requires the ability to remain seated for extended periods and occasionally lift or move office supplies and packages weighing up to 15 pounds.

Requirements

High school diploma or GED.
Ability to read, write, and speak English clearly.
Proficiency with Microsoft Office, including Outlook (mail, calendar, and contacts), Word, Excel, and PowerPoint.
Excellent interpersonal and oral communication skills, and strong written communication skills.
Professional, dependable, and service-oriented, with the ability to remain positive and composed in a fast-paced environment.
Sound judgment, discretion, professionalism, and confidentiality when handling sensitive information and interacting with colleagues, clients, and visitors.
Organized, detail-oriented, and self-motivated, with the ability to manage multiple priorities and independently follow through on assignments.
Strong problem-solving and critical-thinking abilities, willingness to take initiative, and maturity in addressing challenges and resolving routine issues.
Ability to work independently and as part of a team, and interact effectively and tactfully with all levels of the Bank.
Ability to operate a copy machine and other office equipment.
Regular in-office attendance; ability to remain seated for extended periods and occasionally lift or move office supplies and packages weighing up to 15 pounds.

Nice To Haves

Prior administrative, customer service, or office support experience is preferred but not required.

Responsibilities

Provide administrative and operational support to senior leadership and team members, including managing calendars, coordinating meetings, preparing meeting materials, and handling correspondence and logistics.
Greet clients, prospects, and visitors; direct inquiries; and respond to routine requests professionally and promptly.
Support employee onboarding, transfers, and departures.
Prepare expense reports, process invoices, coordinate travel and catering, schedule meetings, maintain records, perform data entry, and support client and prospect communications and mailings.
Assist with special projects and initiatives and support efficient day-to-day team operations.
Receive and distribute mail and packages; maintain inventory and order office supplies, business stationery, and marketing materials; replenish kitchen supplies; and monitor copier and printer supplies.
Provide Reception Desk lunch coverage and serve as backup for the Administrative Building Reception Desk.
Partner with the Executive Administration Team to ensure seamless coverage and service across the organization.
Coordinate office, employee, and client events, including conference room reservations, venue requirements, catering, meeting logistics, attendee communications, and off-site functions in partnership with the Event Management team.
Coordinate special projects and administrative initiatives with team members across the organization and complete additional administrative duties as needed.
Deliver exceptional, thoughtful, proactive, and personalized service to clients, visitors, and colleagues.
Adapt to changing priorities, pursue learning and improvement, use AI and technology tools responsibly, exercise ownership and critical thinking, and use sound judgment to solve problems.