Administrative Assistant

Down To Earth Cuisine LLC

11d • Remote

About The Position

We are seeking a highly organized, detail-oriented Administrative Assistant to support our growing multi-state personal chef business. This role is the operational backbone of our Private Dining (PD) program while also supporting administrative functions across HR, payroll, inventory, and systems. This person will own execution, not just tasks. They will manage moving pieces across clients, chefs, vendors, and internal systems, ensuring events run seamlessly and administrative processes stay accurate and on track. The ideal candidate is a resourceful problem-solver who can navigate ambiguity, spot issues early, and proactively find solutions.

Requirements

• Strong experience with Google Workspace (Docs, Sheets, Calendar)
• Experience managing calendars and scheduling
• Excellent written and verbal communication
• High attention to detail
• Comfortable learning new systems (Streak CRM, QuickBooks basics)

Nice To Haves

• Experience in hospitality, events, or restaurant industry
• Administrative or executive assistant background
• Experience with CRM tools or invoicing systems

Responsibilities

• Manage calendars for private dining events
• Send calendar invites and confirmations
• Coordinate logistics for chefs and clients
• Create and update Banquet Event Orders (BEOs)
• Track client details, menus, dietary restrictions, and timelines
• Ensure all event details are accurate and communicated clearly
• Send sample menus and follow-ups
• Respond to client emails professionally and promptly
• Help guide clients through the booking process
• Data entry for invoices and payroll tracking
• Maintain organized Google Sheets and CRM records (Streak CRM)
• Assist leadership with day-to-day operations
• Book travel (cars, hotels) for chefs when needed
• Ensure all event logistics are handled in advance
• Handle inbound inquiries
• Assist in guiding potential clients through services
• Help convert leads into booked events (training provided)

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed