Administrative Assistant

AllianceBernstein • Chicago, IL

21h • Hybrid

About The Position

Bernstein Administrative Assistants are client service professionals who exhibit drive, ambition, and exceptional communication and relationship-building skills, and who, in collaboration with Wealth Advisors and Management, help propel the growth of our Private Wealth Management Platform. This is an exciting and challenging opportunity to partner with senior investment professionals to serve a broad range of clients’ needs. Bernstein Private Wealth Management advises high-net-worth clients on planning for—and living with—the complexities that come with wealth. We specialize in addressing challenges that extend well beyond wealth management by offering a vast network of resources customized to clients’ values and needs. Bernstein is distinguished among major wealth managers by its holistic approach, flexible process, innovative research, sophisticated modeling, and cutting-edge investment solutions. Our people are our advantage. Our collaborative culture means each client is supported by a team of specialists aligned with a shared sense of purpose. Bernstein is a business unit of AllianceBernstein, which ranks among the largest investment managers in the world, with 4,000 employees across 57 locations in 26 countries and over $600 billion in assets under management. AllianceBernstein (AB) is a global investment-management firm providing industry-leading research and investment solutions through a combination of innovation, intellectual curiosity, and relentless ingenuity. We offer high-quality research and diversified investment services to institutional and individual investors worldwide. Our clients include some of the world's top institutions as well as private-wealth clients and retail investors. Through close partnerships with our clients, we collaborate on investment strategies across regions and sectors to inspire innovative thinking and deliver superior outcomes. We invest in our people and in the communities in which we operate, and we celebrate our diversity to showcase what makes us unique. We offer our talent the opportunity to grow professionally while working on cutting-edge ideas and outcomes in a global culture that operates as a tight-knit community.

Requirements

• 1+ year/s of administrative or executive support experience in a corporate or professional setting
• Ability to independently prioritize and execute multiple complex tasks and projects in a fast-paced, deadline-oriented environment
• Outstanding verbal and written communication skills to deliver distinctive client service
• Strong time management and organizational skills
• Individuals who are client-focused and have a high attention to detail
• Accomplished team players who thrive in a rigorous and challenging environment
• Strong proficiency in Microsoft Office is required

Nice To Haves

• Experience with Salesforce preferred

Responsibilities

• Partner with multiple financial advisors to boost productivity and efficiency through service and support functions
• Ensure advisors are prepared for client and prospect meetings, including creating and preparing presentations, meeting materials, and reports
• Demonstrate a hospitality mindset in setting up and arranging on-site client meetings
• Effectively manage advisors’ calendars, including scheduling and maintaining meetings, while considering preferences and needs
• Serve as primary point of escalation for client inquiries and administrative requests
• Proactively communicate with advisors to understand priorities and keep them up to date on changes and developments that impact their practice and clients
• Build strong relationships with clients and their professionals, responding to their needs with urgency and willingness to go above and beyond expectations
• Collaborate with other administrative assistants, coordinators, associates, management, and internal business partners to complete tasks, find solutions, and support business goals
• Participate in event coordination for the office with responsibilities including attending strategy calls, attendee outreach, and event logistics
• Take ownership of tasks related to general office maintenance, including ordering supplies and facilities management
• General administrative duties including writing correspondence, answering phones, database maintenance, expense management oversight and organizing travel plans
• Answer internal and external telephone calls within your team and while covering the reception desk
• Manage data entry, tracking and coordination for team facing initiatives
• As tasks are mastered, duties may be supplemented with other projects of increasing responsibility to further enhance business development and client servicing efforts

Benefits

• Competitive compensation offerings
• Retirement plans with matching employer contribution and no fees on core investments
• A holistic employee benefit package to support your and your family’s health and wellness
• Flexible time off
• Hybrid work model
• Mentoring Programs
• Health insurance coverage
• An employee wellness program
• Life and disability insurance
• A retirement savings plan
• Paid holidays
• Sick and vacation time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees