Administrative Assistant

Hub International Insurance•Rockville, MD

4d•$15 - $22•Onsite

About The Position

At HUB International, we’re more than just an insurance brokerage firm — we’re a thriving community of entrepreneurs driven by purpose and passion. Every day, we help individuals, families, and businesses protect what matters most by providing a broad array of insurance, retirement, and wealth management products and services. But we don’t stop there — we also invest deeply in our people. Here, your career is in your hands. You’ll be empowered to learn, grow, and truly make an impact. Whether you're supporting a local business or helping a national client navigate complex risk, you’ll be backed by the strength of a global firm and the heart of a regional team. As one of the world’s largest insurance brokers — and a proud Stevie Award-winning workplace — HUB offers a unique blend of big-company resources and entrepreneurial spirit. With over 20,000 professionals across 570+ offices in North America, we bring together industry-leading technology, a strong culture of collaboration, and centers of excellence that fuel innovation. Explore your future with HUB International. Let’s grow together. If you're ready to be part of a company where your voice matters, your work has purpose, and your potential has no limits — HUB is the place for you. We currently have an opportunity for an Administrative Assistant to join our team in our Rockville, MD office. The selected individual will have the opportunity to provide customer service to our staff and to our clients. You will provide administrative support to our team and will help our team build stronger relationships with our clients.

Requirements

High School diploma or GED; AA and/or college degree preferred, but not required.
2+ years of related office experience, or an equivalent combination of education and experience
Bilingual abilities in English and Spanish.
Proven computer proficiency - Microsoft office Suite, Outlook, etc.
Professional appearance and demeanor.
Demonstrated customer service skills.
Proven ability to manage multiple tasks with competing priorities.
Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization.

Responsibilities

Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner.
Provide callers with address, directions, and other information as required.
Greets guests as they enter the office.
Opens and distributes the incoming mail and packages.
Collects and prepares the outgoing and overnight mail.
Sends, receives and distributes faxes.
Check and mail processing.
Organize employee events.
Help with reports, numbers, etc. as assigned.
Provides administrative support for all departments such as, printing, filing, photocopying, data entry, scanning, binding and collating, downloading company reports, mail distribution and mail-outs.
Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed.
Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned.
Maintains calendars for Admin Services, conference rooms, conference calls and Web meetings.
Attend and complete any training sessions or assignments as required.
Establish and maintain effective professional working relationships with co-workers, and every level of management.
Communicate with co-workers, management, clients, and others in a courteous and professional manner.
Conform with and abide by all regulations, policies, work procedures, and instructions.
Other responsibilities and projects as assigned by Manager.

Benefits

Medical, Dental, Vision and Prescription Drug Coverage
Health Plan Reimbursement Program
Health Savings Account (HSA)
401(k) Savings Plan
Employee Assistance Program (EAP)
Comprehensive Wellness Program
Flexible Spending Accounts (FSAs)
Life and Disability Plans
Long-Term Care
Identity Theft, Group Legal, Accident, Critical Illness, Pet Insurance and many more!
Low-Cost Loan Program and Student Loan Resources
Vacation, Holiday, Sick, and Personal Time Off
Comprehensive Onboarding
Continuing Education
Flexible Work Arrangements
Dress for Your Day Dress-Code
Culture & Belonging Employee Networks: At HUB, inclusion isn’t just a core value — it’s a shared commitment. We’re building a workplace where every voice is heard, every person is respected, and everyone can show up as their authentic self.
One of the easiest ways to get involved is by joining one of our Culture & Belonging Employee Networks — communities where connection, support, and impact come to life.
Currently we have the following networks: HUB Women Network HUB Black Inclusion Network Asian Pacific Islander Network Hispanic Network HUB Young Professional Enrichment (HYPE) Indigenous Network Pride Network Military Veterans/Military Spouses & Families Network
Employees engaged in these groups all have an interest in raising awareness at HUB supporting the three-pronged D&I Strategy: Talent – the attraction, recruitment, and hiring of the best diverse talent; Culture – creating a culture of Inclusion and Belonging; and Community – having a diverse lens to the societal impact that we have in communities through volunteerism and philanthropy.